TOPIC:

I am the VPE for our club and the role reports are not accurate. One the newer members it seems to be accurate but for some of the older members it will only say for example show one speech when they have actually given three speeches.

So I should be able to find find three agendas with that person listed as a speaker, correct?

Thank you Steve for the reply. Yes that is correct. i.e. (Patti Adams on 4/26/2016 spoke from Better Speaker series- Controlling your fear; Michael Dunn on 4/12/2016 did speech 7 on Draping of the Curtain; Richard Powell 01/12/16 did a tech speech from one of his advanced manual...cannot recall the title right off hand. The members are not on the membership historical report where it gives title of speech and etc.

What is your club number so we can check

Thank you. The club number 817348.

Agenda 4/26/2016 The role was not identified as a speaking role. "This is a speech (select manual / add intro) " is not selected

Same with 4/12/2016 neither speaking role was was properly identified.

using the html role report you can see the roles they performed.

Patti Adams, ACB, ALS 07/14/2015 Evaluator #2
07/28/2015 Table Topics Master
07/28/2015 Table Topics Master
10/13/2015 Speaker #1
10/27/2015 Toastmaster of the Day/Meeting
11/10/2015 General Evaluator Completes Meeting Evaluation
01/12/2016 Table Topics Master
01/12/2016 Table Topics Master
01/26/2016 Evaluator #1
04/12/2016 Toastmaster of the Day/Meeting
04/26/2016 Speaker #2
05/10/2016 General Evaluator Completes Meeting Evaluation
05/10/2016 General Evaluator

I concur with Brian... The issue is that speaking roles are not properly identified as such in past agendas. It looks like this was changed at the beginning of May, since it is correct in the most recent agenda.

The HTML role report will still show those roles correctly. However, the speech report will only show roles that are correctly identified as speaking roles. The data for these reports comes from the agendas... if they are not accurate, then the reports will be wrong.

Thanks very much. I really appreciate both of your help.
Yes Brian I did notice that the speeches did show on the role report.
Yes Steve I also concur. I thought that may have been the problem but was not 100%. For some reason the edit icon (to expand the speaking roles so that the titles and introduction could show up) no longer appeared for the administrators to edit the fields. Long story short the administrator had kill the old agenda and re-enable the speaking role setup. I am not sure if this was initially an administrator error or if through one of the upgrades the icons disappeared but we have since found a workaround. I just recently took over the VPE role and I want to use all the great services Toastmasters and persons like yourself have made available for us to use. I will just go back and add the necessary information to the downloaded version of the report. There is only about six items missing so it will not be to laborious.

Thanks again and have a great day.

Patrina59 wrote:

For some reason the edit icon (to expand the speaking roles so that the titles and introduction could show up) no longer appeared for the administrators to edit the fields.

By design, those fields will only show up when someone is actually signed up for a speaking role. Even then, they system has to do a screen refresh to add those fields to the screen. (Normally, it should do that automatically to add those when someone signs up.)

Correct but for some reason here recently that function would no longer work. It would only allow us to put the speech title. Then it went to where only the administrator or Toastmasters of the day could add the fields by clicking on the edit icon and then adding those fields. Eventually over time the edit icon disappeared altogether. I have no idea what caused all of that, but I am glad we were able to find a fix.

If you can reproduce the issue, please let me know the steps, and I will look into it.

Thank you Steve but I only know what I have already discussed. You can close this ticket or conversation. I sincerely appreciate all the assistance.

Patti