TOPIC:

Hi, I have a simple questions, I didn't find this in the manual ...
How can we hide the past meetings from the selection without deleting the meeting?

thank you

It's not possible at the present time to hide all of the past agendas. By default, only the agendas in the last 45 days will be visible.

If you think that it should be possible to hide all past agendas, you can post a message in the Improvement Suggestions forum. Depending partly on how much support it gets, it may be implemented in the future.

Thank you for your help, I think that the functionality would be useful, anyway if this feature (that the agendas are archived after 45 days) is mentioned in the back-office and in the manual it will help to understand how it works.

I had my club deleting all the past agendas because they couldn't find how to eliminate them from the list

Thank you again for your time

The agendas older than 45 days aren't archived, but not visible in the drop-down list by default. They still appear in the club calendar.

The 45-day rule is referred to in the doc support.toastmastersclubs.org/doc/item/agenda-members-view. I've highlighted a bit to help make it clearer. I may also add a screenshot.

Great thank you agaim, if I can give a suggestion I would say to add this explaination to the "DELETE AGENDA" page in the manual. And maybe mention it in the alert poppy when deleting the agenda. I'm sure it will help many clubs to keep their history safe

tund3r wrote:

And maybe mention it in the alert poppy when deleting the agenda. I'm sure it will help many clubs to keep their history safe

The wording in the delete pop-up:

Are you sure you want to delete this meeting agenda? This can not be undone. If you delete it, the roles will not be added to the historical reports. If you are sure, type the word DELETE below to confirm, then click the Delete button.

(I added the bold above.) The sad fact is that we find that even when we try to ensure people read warnings, we frequently find the warnings are ignored. We do try to do our best on these things, but we can only do so much "hand-holding".

Great Steve, Thank you so much!!
I totally understand you, I'm a programmer myself and sometimes I feel the same. The fact is that in programming we think in a way, and most of the time the user another, for example I was searching in the manual "hide agendas" "archive agenda" and the only thing I could find was "delete agenda" where this information is not reported.

If I can give some more feedback I would also add that the agendas are archived automatically after 45 day or something like this:
(Agendas are archived and they disappear from the list automatically after 45 days)

Some of the people don't even know what that reports are and they are only concerned about the list of meetings in the drop down menu.

Anyway now I will educate my club officials, I hope this is going to be helpful for someone else too.

Thank you again
Andrea

tund3r wrote:

Great Steve, Thank you so much!!
I totally understand you, I'm a programmer myself and sometimes I feel the same. The fact is that in programming we think in a way, and most of the time the user another, for example I was searching in the manual "hide agendas" "archive agenda" and the only thing I could find was "delete agenda" where this information is not reported.

If I can give some more feedback I would also add that the agendas are archived automatically after 45 day or something like this:
(Agendas are archived and they disappear from the list automatically after 45 days)

Some of the people don't even know what that reports are and they are only concerned about the list of meetings in the drop down menu.

Anyway now I will educate my club officials, I hope this is going to be helpful for someone else too.

Thank you again
Andrea

Well, that is not technically correct. There is no archiving, per se, and I do not want anyone to start thinking that, since that creates other misconceptions that we then have to deal with. All that happens is that, by default, agendas older than 45 days are not showing in the drop down list... that's it. (The MySQL list query filters them out, by default.) If you click the check box labeled List All Agendas, you can can see all of the agendas in the system.

The Deleting an Agenda doc was seriously out of date and has been updated.

Thank you Jane, now it's much easier to understand how it works