From jennyliu.tm@gmail.com Thu Apr 29 21:01:45 2021 Received: from mail-il1-f180.google.com (mail-il1-f180.google.com [209.85.166.180]) by toastmastersclubs.org (8.14.4/8.14.4) with ESMTP id 13TL1iJL019572 (version=TLSv1/SSLv3 cipher=AES128-GCM-SHA256 bits=128 verify=OK) for ; Thu, 29 Apr 2021 21:01:45 GMT Received: by mail-il1-f180.google.com with SMTP id i22so2639162ila.11 for ; Thu, 29 Apr 2021 14:01:45 -0700 (PDT) DKIM-Signature: v=1; a=rsa-sha256; c=relaxed/relaxed; d=gmail.com; s=20161025; h=mime-version:references:in-reply-to:reply-to:from:date:message-id :subject:to:cc; bh=OPIZyq+/FK1IFRWPrkAcpgHVGLePwpk0s9oqizPJkzQ=; b=eKq3/ul4jpjUFvhssj/eBkin4/Xhm3y3b4UXPf5DShe5AeZ8wBYBdAW+ph66rFs47x sahczsJAbFL+NhFH5UaJy3AqIJ+pQSkV0wQ/qSBJCjh+a+VN6wfvd0hDo/o0ur6/Uhf7 0QljhzmPGW8ZiKEMvbuPgbagyqDA5zaI7gHZNQk6d1/0ekz0h44g8wCB6KE4tomlIjGp BIB+a+pzIaLFiRbeZVKE7MN3MvxNuqwIxt4k5krKkwhIx5cmFSHMYou9kHOU+yDKrC1D kjfBEo8j5G9U0ahUtr3C7/blhY2njO5X4aYHZeNIhudjxamyCqM7VUk5iJK9ywZGlWBn aIAQ== X-Google-DKIM-Signature: v=1; a=rsa-sha256; c=relaxed/relaxed; d=1e100.net; s=20161025; h=x-gm-message-state:mime-version:references:in-reply-to:reply-to :from:date:message-id:subject:to:cc; bh=OPIZyq+/FK1IFRWPrkAcpgHVGLePwpk0s9oqizPJkzQ=; b=ZDyeuPaEW93mhOHRarOjdVr1FzXipTOHbc9p506qg/hnY9lYyArqXmUAwocOeAcfU0 ryFC3tHUldyUaoWY+bHQYqMfyV4iegVz6MP6utG2LfMT3GtKWbFLNCkCHljFgTLL+sNv xb8FjsRyCMjtpgNNqLjjX9X6BRZC7z3LKockfKxc3TjEgY5jHH3fDPRg9gZZ4H17wBRA Z1XB+LnKOfYBPDIgEsQUKduO1dUxqcu1I87JLH4vK217rH31oz4gJ4cEp3rFq5xSh3l8 BiiQXh/VtlG8U/iIFeuV/D+NX4bLvo94t1WyIvV3jEGcsIV0Jc0/kZjtnqWSAxh2LkVm 6mCQ== X-Gm-Message-State: AOAM533H0/Aan2XVJ6CIo9/SupML+Cc1dDipYgRh2FiDQAxB51cUxHtP NXi5yGvE6LO9Pc5PnbHncPgx8JEtSa7yNXlzHNJngVzemzSlPA== X-Google-Smtp-Source: ABdhPJw3PUotk4P6D7FAKi6QHSE4eF9UoOS8OAOYqDKpOtPEqkACAQR8a2mK6cJgh/CFSE4KxRfKYa9mRuG5gDcin90= X-Received: by 2002:a92:c884:: with SMTP id w4mr1332813ilo.186.1619730104232; Thu, 29 Apr 2021 14:01:44 -0700 (PDT) MIME-Version: 1.0 References: In-Reply-To: Reply-To: jennyliu.tm@gmail.com From: "Jenny Liu (TM)" Date: Thu, 29 Apr 2021 17:00:00 -0400 Message-ID: Subject: Re: VPs Biz Meeting (4/28) - Times to Sync for Minutes Committee Support? To: vpm-7850496@toastmastersclubs.org Cc: virtual.parliamentarians@gmail.com Content-Type: multipart/alternative; boundary="0000000000007eb04405c122cd55" X-Spam-Status: No, score=0.0 required=5.0 tests=FREEMAIL_FROM,HTML_MESSAGE, RCVD_IN_DNSWL_NONE,RCVD_IN_MSPIKE_H2,SPF_HELO_NONE,SPF_PASS, URIBL_BLOCKED autolearn=unavailable autolearn_force=no version=3.4.3 X-Spam-Checker-Version: SpamAssassin 3.4.3 (2019-12-06) on toastmastersclubs.org --0000000000007eb04405c122cd55 Content-Type: text/plain; charset="UTF-8" Content-Transfer-Encoding: quoted-printable Hi Denise, I'm not sure why this email to vpm-7850496@toastmastersclubs.org bounced back, but when works best to sync with Karen on clearing our minutes backlog by 5/4 or an agreed upon date? I've also shared the free app (with monthly storage limit on your phone) for Otter.Ai, which partnered with Zoom to transcribe its meetings in-realtime, in case you want to try it on your phone as a handy note taking tool. Until she ramps up, I've updated you both as officers on Club Central. Now, you can also check the equivalent for your other clubs using Club Central to ensure you get your DTM by 6/30! Best, Jenny On Thu, Apr 29, 2021 at 8:00 AM Jenny Liu (TM) wrote: > Hi Karen and Denise, > > Thanks for helping last night's meeting happen with quorum too! To clear > our backlog of minutes by 5/4 or a mutually > agreed upon date, when works best to sync for 30 minutes on a recurring > monthly basis? This may help us explore how we can support each other wi= th > best practices to overcome our challenges. > > If you don't have time to watch the meeting video for detailing our minut= es > (4/28) > in > a page or two, you can download the free app (with monthly storage limit = on > your phone) for Otter.Ai, which partnered with Zoom to transcribe its > meetings in-realtime. Alternatively, you can ask Mark if we can afford t= o > budget for it in order to save you time. > > May the Force be with us to finalize the minutes and celebrate at our Sta= r > Wars fiesta on Cinco de Mayo ! > > Best, > Jenny > > *"Once we accept our limits, we go beyond them." *- Albert Einstein > > > On Wed, Apr 28, 2021 at 11:01 PM Alicia Wyatt wrote: > >> Hello All, >> >> Here is the recording link for the 4/28 Ad hoc club meeting tonight >> >> Topic: Ad Hoc Club Biz Meeting >> Date: Apr 28, 2021 08:24 PM Eastern Time (US and Canada) >> >> Meeting Recording: >> >> https://us02web.zoom.us/rec/share/wvjaN1PhZfn_EdHMJGchXCOeDMWKSkPaWYqdku= xgUU6153ayNB0YtvAEq-1Kf3JP.GQHkg9ZIaKgEueoV >> >> Access Passcode: Qi$ez*R0 >> >> Also, please see attached for the poll report and how they look for the >> two votes the club voted on tonight. >> >> >> Thank you, >> >> Alicia >> >> SAA >> >> ------------------------------ >> *From:* Jenny Liu (TM) >> *Sent:* Wednesday, April 28, 2021 2:24 PM >> *To:* vp-mentors@googlegroups.com ; >> vp-biz@googlegroups.com ; Rory Moore < >> rmoore2929@gmail.com>; Maya Bahl ; Mark Baker < >> mark.baker.tm@gmail.com>; Karen Williamson ; >> Alicia Wyatt ; Denise Badolato >> *Subject:* VPs - Shortened Materials for Biz Meeting (4/28) pending >> Optional Feedback & Rehearsal before 7pm ET? >> >> Dear officers, mentors, and biz intro committee, >> >> Sorry for the delay, but I've incorporated your helpful suggestions for >> simplifying tonight's biz meeting materials: >> >> 1. Deck >> (1-2 >> slides per person) to consolidate info with minimal transition time & >> making attendees leave Zoom's user experience) >> - Agenda >> - Proposed addendum >> to >> update in real-time (pending confirmation by Karen with Denise as = a back-up >> while scribing) >> - Script >> to >> edit and/or rehearse if anyone is available before 7pm ET with >> opportunities to practice parliamentary debate and reporting for m= otions >> relevant to your role >> - Zoom polls (pending creation by Alicia or default to yes/no on >> Participant window) to adopt general or specific motions with "all= in >> favor" or "opposed" >> 2. Timer (pending recruitment) to guide us with cues for durations (5 >> - 10 min.) per motion (pending adoption of rules at the beginning of = the >> meeting) >> >> These materials are 90% done, but I'll polish & wordsmith pending >> feedback & efficient biz adoption tactics. If you have templates and/or >> suggestions for removing redundancies with mitigating risks, I'd greatly >> appreciate it to ensure we exemplify productive meetings for retaining s= ome >> valued members =3DP >> >> Best, >> Jenny >> >> *=E2=80=9CSimplicity is the ultimate sophistication.=E2=80=9D *- Leonard= o da Vinci >> > --0000000000007eb04405c122cd55 Content-Type: text/html; charset="UTF-8" Content-Transfer-Encoding: quoted-printable
Hi Denise,

I'm not sure = why this email to vpm-= 7850496@toastmastersclubs.org bounced back, but when works best to sync= with Karen on clearing our minutes backlog by 5/4 or an agreed upon date?= =C2=A0 I've also shared the free app (with monthly storage limit on you= r phone) for Otter.Ai, wh= ich partnered with Zoom to transcribe its meetings in-realtime, in case you= want to try it on your phone as a handy note taking tool.

Until she ramps up, I've updated you both as officers on Club = Central.=C2=A0 Now, you can also check the equivalent for your other clubs = using Club Central to ensure you get your DTM by 6/30!

=
Best,
Jenny

On Thu, Apr 29, 2021 at 8:00 AM Jenny Liu (TM) &l= t;jennyliu.tm@gmail.com> wr= ote:
Hi Karen and Denise,

Thanks for helping= last night's meeting happen with quorum too!=C2=A0 To clear our backlog of minutes by = 5/4 or a mutually agreed upon date, when works best to sync for 30 minutes = on a recurring monthly basis?=C2=A0 This may help us explore how we can sup= port each other with best practices to overcome our challenges.
<= br>
If you don't have time to watch the meeting video for det= ailing our=C2=A0minut= es (4/28)=C2=A0in a page or two,=C2=A0you can download the free app (wi= th monthly storage limit on your phone) for Otter.Ai, which partnered with Zoom to transcribe its me= etings in-realtime.=C2=A0 Alternatively, you can ask Mark if we can afford = to budget for it in order to save you time.
= =C2=A0
May the Force be with us to finalize the minutes and celebrate at = our Star Wars f= iesta on Cinco de Mayo!

Best,
Jenny

"Once we accept our limits, we go beyond them."= =C2=A0-=C2=A0Albert Einstein
<= /div>

On Wed, Apr 28, 2021 at 11:01 PM Alicia Wyatt <aliwya@msn.com> wrote:
Hello All,

Here is the recording link for the 4/28 Ad hoc club meeting tonight

Topic: Ad Hoc Club Biz Meeting
Date: Apr 28, 2021 08:24 PM Eastern Time (US and Canada)

Meeting Recording:

Access Passcode: Qi$ez*R0

Also, please see attached for the poll report and how they look for the two= votes the club voted on tonight.


Thank you,

Alicia

SAA


From: Jenny Liu (TM) <jennyliu.tm@gmail.c= om>
Sent: Wednesday, April 28, 2021 2:24 PM
To: vp-mentors@googlegroups.com <vp-mentors@googlegroups.com>; vp-biz@googlegroups.com <vp-biz@= googlegroups.com>; Rory Moore <rmoore2929@gmail.com>; Maya Bahl <mayab963@gmail.com>= ; Mark Baker <mark.baker.tm@gmail.com>; Karen Williamson <karena20002@yahoo.com>; Alicia Wyatt <aliwy= a@msn.com>; Denise Badolato <denisebadolato@yahoo.com>
Subject: VPs - Shortened Materials for Biz Meeting (4/28) pending Op= tional Feedback & Rehearsal before 7pm ET?
=C2=A0
Dear officers, ment= ors, and biz intro committee,

Sorry for the delay= , but I've incorporated your helpful suggestions for simplifying tonigh= t's biz meeting materials:
  1. Deck=C2=A0(1-2 slides per person)= to consolidate info with minimal transition time & making attendees leave Zoom's user experience)
    • Agenda=C2=A0
    • Proposed addendum=C2=A0to update in real-time (pending confirmat= ion by Karen with Denise as a back-up while scribing)=C2=A0=C2=A0
    • S= cript=C2=A0to edit and/or rehearse if anyone is available before 7pm ET= with opportunities to practice parliamentary debate and reporting for motions relevant to you= r role
    • Zo= om polls (pending creation by Alicia or default to yes/no on Participant wi= ndow) to adopt general or specific motions with "all in favor" or= "opposed"=C2=A0=C2=A0
  2. Timer (pending recru= itment) to guide us with cues for durations (5 - 10 min.) per motion (pendi= ng adoption of rules at the beginning of the meeting)
These materials are= 90% done, but I'll polish & wordsmith pending feedback & effic= ient biz adoption tactics.=C2=A0 If you have templates and/or suggestions f= or removing redundancies with mitigating risks, I'd greatly appreciate it to ensure we exemplify productive meetings for retaining som= e valued members =3DP

Best,
Jenny
=C2=A0<= br>
=E2=80=9CSimplic= ity is the ultimate sophistication.=E2=80=9D=C2=A0-=C2=A0Leonardo=C2=A0= da=C2=A0Vinci
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