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TOPIC: Role reports

Role reports 2 years 4 months ago #57901

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I log in as Site admin. We do have old role report stored in excel format. I am able to download to my desktop and update the report to the excel spreadsheet. I do not find any option anywhere to upload the role report. I am seeking for guideline.


Future Speakers on the Horizon
Club number 1279739
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Role reports 2 years 4 months ago #57905

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Role reports are output only.

If you need to change the underlying data, then you need to look for the agenda that corresponds to the date of the data and update that agenda. Then the role report should reflect the change.
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Role reports 2 years 3 months ago #57910

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Hi Steve

I understand the role reports excel is the output... I have downloaded the old report to my desktop. I log in as the Site Administration and do not see an option anywhere to upload this report to website. Please help.
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Role reports 2 years 3 months ago #57912

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Well, you could upload them to the file manager in the Admin Console, but that is it.
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Role reports 2 years 3 months ago #57914

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Hi Steve,

See attached file. I do not see the file Manager under the Launch Admin Console anywhere in the Website. Does that mean the admin log in who has full control can be the only one can upload the role reports to the file Management.
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Role reports 2 years 3 months ago #57915

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Click Select a Module drop down.

Really, you need to read our online docs: support.toastmastersclubs.org/doc
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Role reports 2 years 3 months ago #57916

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Also, please put

Future Speakers on the Horizon
Club number 1279739

in your forum signature, so you don' t have to remember to type it for each forum post.

See the link in my sig for how to do that.
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Role reports 2 years 3 months ago #57923

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Steve,

See attached. I am able to upload the file through File Manager. However the file do not match. Please read and advice.


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Role reports 2 years 3 months ago #57925

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Apparently, you are not uploading something correctly.

I looked at your website, and did not see any issues.
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Role reports 2 years 3 months ago #57953

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Steve,

I have found out there is a 5 Meg file limit size per file. I cannot upload my report excel file because the size of the file is 25 KB. Any suggestion?
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Role reports 2 years 3 months ago #57956

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5 Meg is *much larger* than 25 KB.

You will be fine.
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Role reports 2 years 3 months ago #57958

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After uploading the file you need to press the "save" or "refresh" button before attempting to download it again. The image shows your file size as 0KB , which suggests the upload and save process hadn't completed, hence the error message you saw.
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Role reports 2 years 3 months ago #58116

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Steve,

Please see attached. I am able to upload and download the role report. I tried copy and replaced the URL as fshtoastmasters.toastmastersclubs.org/jd...path=rolereport1.xls . to fshtoastmasters.toastmastersclubs.org/jd...&path=rolereport.xls . I do not successful to open the file with the new report list. Please read and advice. Thank you...
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Role reports 2 years 3 months ago #58117

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Ok, there is something funny going on in Chrome, but the link you get in the download dialog works fine in Internet Explorer.

So this seems to be something browser specific. (Pam can you also confirm?) :S

I have only checked Chrome and Internet Explorer currently. Which browser are you using?
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Role reports 2 years 3 months ago #58124

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I can open the link from the post below (IE & Edge), and I managed to copy the link into a Word document and open it from there once, but not again. I have a feeling it might be something to do with the excel file not being closed correctly rather than a browser issue :unsure:
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Role reports 2 years 3 months ago #58130

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Here is what I get when I click on the file in the public download area in Chrome... not correct:
http://fshtoastmasters.toastmastersclubs.org/jdownload.cgi?action=download&path=https___docs.google.com_viewer_url

What is after path= should be the xls filename.
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Role reports 2 years 3 months ago #58135

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I don't see that in Edge.

I seem to recall that there was an issue with reusing file names - could this be a hangover from that if there was a previous file with the same name.

mfung - would you mind uploading the same file again, but before you upload it change the name to TestRoleReport and let us know what happens - that might help Steve figure out what is causing the problem.
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Role reports 2 years 3 months ago #58145

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Hmmm... the link works correctly in Chrome on my home computer. :?
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Role reports 2 years 3 months ago #58146

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mfung wrote: Steve,

Please see attached. I am able to upload and download the role report. I tried copy and replaced the URL as fshtoastmasters.toastmastersclubs.org/jd...path=rolereport1.xls . to fshtoastmasters.toastmastersclubs.org/jd...&path=rolereport.xls . I do not successful to open the file with the new report list. Please read and advice. Thank you...


Something that may be a bit confusing is that when the role report is created as an Excel file it is not directly available to you as a file unless you use the role report function in the agenda module. The Excel file is created as a hidden file in the same folder containing your file manager files.

Specifically, the following code skips files named rolereport.xls, signupsheet.xls, and duesinfo.txt in the file listings ... (Although the last one is obsolete.)
if ($file =~ /rolereport\.xls|signupsheet\.xls|duesinfo.*txt/) {next}

If you intend to keep role reports in the file manager, make sure that you rename them to something that will not be hidden from you.

I realize that this may seem a bit odd, but it is how it was originally designed. I will be changing it in the next system update.
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Role reports 2 years 3 months ago #58154

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Hello Steve,

I am using Internet Explorer and trying to use the report function in the agenda module. I intend to keep role reports in the file manager, and renamed the file "rolereport1". I aware of the file was hidden from me when the excel file download is larger than 5KB. I am not sure what you mean to changing it in the next system update. Do I need to wait until you complete update and retry later on to run/download the role report again. Please let me know.
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