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TOPIC: UPDATED FEATURE - Response Links in Agenda Emails

UPDATED FEATURE - Response Links in Agenda Emails 1 year 9 months ago #60733

  • LindaMann
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I am not seeing any issues over here on my end either....
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UPDATED FEATURE - Response Links in Agenda Emails 1 year 9 months ago #60734

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I think Steve is right...
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UPDATED FEATURE - Response Links in Agenda Emails 1 year 9 months ago #60735

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I tried and did not get any issues...
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UPDATED FEATURE - Response Links in Agenda Emails 1 year 9 months ago #60741

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I reset my password on the Club Website and that did it....It works very well and is lightning fast. :P :P THANKS to all of you for this great improvement in functionality of the agenda email system.

Ralston Maloney
#2976
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UPDATED FEATURE - Response Links in Agenda Emails 1 year 9 months ago #60742

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ramalone wrote: I reset my password on the Club Website and that did it....It works very well and is lightning fast. :P :P THANKS to all of you for this great improvement in functionality of the agenda email system.

Ralston Maloney
#2976


Thanks for the update. I will probably continue to tweak it a bit here and there, but basically 90% of what you see is what I had envisioned.

What's left:
1. Make the attendance links at the top stand out more... they kind of get lost in the information.
2. Work on some sort of confirmation of success for the MAILTO flavor. Completed 1/25/2017
3. Integrate everything with the whole role change notifications scheme.
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Last edit: by SteveTheTechie.
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UPDATED FEATURE - Response Links in Agenda Emails 1 year 9 months ago #60743

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The role change notification works well with the "web form" flavor - there is an immediate response email sent out after accepting a role on the email. So its only the "mailto" flavor that needs work. on Role Change Notification.
Ralston Maloney Club# 2976
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UPDATED FEATURE - Response Links in Agenda Emails 1 year 9 months ago #60750

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ramalone wrote: The role change notification works well with the "web form" flavor - there is an immediate response email sent out after accepting a role on the email. So its only the "mailto" flavor that needs work. on Role Change Notification.


What you are missing is that I also want to implement optional notifications for confirmations, attending, and not attending. ;)
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UPDATED FEATURE - Response Links in Agenda Emails 1 year 9 months ago #60781

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Steve
Lemmell Brown Olympia, WA -Capitol Club 422. My knowledge of computers is lacking in many areas. This is one of them.Is it possible for you two send a like I can open or upload onto our website?

Thanks
Lemmell
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UPDATED FEATURE - Response Links in Agenda Emails 1 year 9 months ago #60786

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lemmellb wrote: Steve
Lemmell Brown Olympia, WA -Capitol Club 422. My knowledge of computers is lacking in many areas. This is one of them.Is it possible for you two send a like I can open or upload onto our website?

Thanks
Lemmell


This only applies to the meeting agenda emails... therefore, no I cannot do what you are requesting. You would need to create a meeting agenda, then email it to your members with the Include Response Links option enabled. Your members would then be very happy since they would be able to sign up for roles right from that email.
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UPDATED FEATURE - Response Links in Agenda Emails 1 year 9 months ago #61016

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I just enabled this for my club. I'm hoping it will relieve some frustration regarding no-replies from those who are unable to fill their roles. Thanks so much for the option!
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Ann Owens, ACS
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klassytalkers.toastmastersclubs.org
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UPDATED FEATURE - Response Links in Agenda Emails 1 year 9 months ago #61320

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Ok, I have tweaked the response form that requires the password so that you can easily choose to switch to using the email only (w/ MAILTO links) if you wish. See below.



If you check the above checkbox, the following warning is displayed when you submit the form:

Attachments:
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UPDATED FEATURE - Response Links in Agenda Emails 1 year 8 months ago #61698

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Great feature! I found the attendance tag when you click edit for an Agenda. It looks like this is tracking according to the planning to attend this meeting selection on the Agenda.
1. Does the Confirm/Drop email option change the "Are you planning to attend this meeting?" dropdown?
2. Does it change the attendance tab?
3. Is there or will there be a way to include all or some (not attending) members listed on the printed agenda? Right now our members make a note of attendance in the meeting notes field. I think it would be cleaner to use the Yes/No/Uncertain fields.
Abe Majors
Brownsburg Club - 1387174
brownsburg.toastmastersclubs.org/
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UPDATED FEATURE - Response Links in Agenda Emails 1 year 8 months ago #61700

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amajors wrote: Great feature! I found the attendance tag when you click edit for an Agenda. It looks like this is tracking according to the planning to attend this meeting selection on the Agenda.
1. Does the Confirm/Drop email option change the "Are you planning to attend this meeting?" dropdown?
2. Does it change the attendance tab?
3. Is there or will there be a way to include all or some (not attending) members listed on the printed agenda? Right now our members make a note of attendance in the meeting notes field. I think it would be cleaner to use the Yes/No/Uncertain fields.


This is explained in our docs... please refer to our docs.
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UPDATED FEATURE - Response Links in Agenda Emails 1 year 8 months ago #61739

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Hi Steve, I'm a big fan of the new agenda, it really made my life much easier and just putting the [name] variable in the text is getting people to answer and respond to it! It's incredible how just having the name there make her feel we are reaching them personally!

One thing that I'm struggling with, since I send different email to different groups all the time, it's that I might make a mistake when I send it and there is no way (at least I didn't find it) to check if I sent it right. For example I might send an email to everyone but by mistake I leave "meeting speakers" instead of putting "all members" and I might think I did send the agenda out but actually I didn't. It would be very helpful to have a confirmation email like the ones we send from the membership panel to know what we send to who.

let me know what you think

thank you
Andrea
Andrea Dalle Molle
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Club: 1293723
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UPDATED FEATURE - Response Links in Agenda Emails 1 year 8 months ago #61742

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tund3r wrote: Hi Steve, I'm a big fan of the new agenda, it really made my life much easier and just putting the [name] variable in the text is getting people to answer and respond to it! It's incredible how just having the name there make her feel we are reaching them personally!

One thing that I'm struggling with, since I send different email to different groups all the time, it's that I might make a mistake when I send it and there is no way (at least I didn't find it) to check if I sent it right. For example I might send an email to everyone but by mistake I leave "meeting speakers" instead of putting "all members" and I might think I did send the agenda out but actually I didn't. It would be very helpful to have a confirmation email like the ones we send from the membership panel to know what we send to who.

let me know what you think

thank you
Andrea


Thanks for your feedback. As the agenda email and the members email are "technology cousins", it is totally conceivable to cross-pollinate features. However, I was also considering maybe some sort of "Preview" function so you could see a sample of the emails before they are actually sent. We actually have a preview function for our bulk emailer functionality in the back end system admin functions.

Let me chew on this a while and see what I come up with. There are a few improvements I need to make to the HTML in the email itself, so it will get some more attention. However, right now, I am taking a short "coding break" so I do not burn myself out. (remember that I am a volunteer for FTH and a Toastmasters member like you)
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UPDATED FEATURE - Response Links in Agenda Emails 1 year 7 months ago #62327

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This is a really good idea. Thank you.
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