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TOPIC: Editing meeting agenda, Save then Close = cannot re-edit

Editing meeting agenda, Save then Close = cannot re-edit 1 year 1 month ago #64753

  • HarryHolland
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Hello,
I have read documentation, searched on various 3-20 character terms, and have not yet found the answer....
1. Our club's site admin gave me edit permission for our Aug. 22 meeting agenda.

2. I logged in and edited the agenda.

3. I Saved it then clicked Close.

4. I somehow lost the edit permission and cannot further edit the Aug. 22 agenda. However I can edit the Aug. 8 agenda (the club's next meeting), even though I don't want or need to edit that agenda.

5. I tried logging out, logging in again, clearing the browser's cache, trying Firefox 54.0.1 and Internet Explorer 11. This is on Windows 8.1.

6. Per support.toastmastersclubs.org/doc/item/editing-an-agenda , "When you close the edit window, the screen will refresh and the names on the agenda will be updated." No info about being able to further edit?

7. Per support.toastmastersclubs.org/5-support-...is-not-working#55425 , "you aren't VP Ed or the site admin. They have more access privileges than 'other officer'." Does the site admin need to give me more access privileges?

8. If the answer is somewhere in support.toastmastersclubs.org, then could you tell us how to search better so as to find the answer?

Thank you for your time.
Harry Holland
club #5708
5708.toastmastersclubs.org/
Thank you.
Harry Holland
member and webmaster of
Opportunity Speakers Toastmasters Club #4282
4282.toastmastersclubs.org/
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Editing meeting agenda, Save then Close = cannot re-edit 1 year 1 month ago #64754

  • Jane Atkinson
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As a rule, the chair or Toastmaster of the meeting has edit access to an agenda. If that person removes themself from that role (or someone else does it), they lose edit access.

In the case of your club, I notice that a lot of roles have "edit the agenda" access. The August 22 agenda seems to be an exception, possibly because it's a contest agenda. I suspect that initially you had one of these roles and removed yourself from it, thus losing edit access.

You'll need to ask your admin to give you edit access to the role you currently have. Make sure that you do all necessary editing before you remove yourself from that role (if you need to, that is).
Jane Atkinson, DTM
Auckland, New Zealand (D112)
Ernst&Young Achieving Potential, club 1137486
Sgt-at-Arms, Tōhī bilingual Māori / English Toastmasters, 5316066.toastmastersclubs.org
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Editing meeting agenda, Save then Close = cannot re-edit 1 year 1 month ago #64755

  • HarryHolland
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Thank you Jane for the prompt reply.

> I suspect that initially you had one of these roles and removed yourself from it, thus losing edit access.

1. Could that have happened the first time, if site admin had granted edit permission to a certain role rather than to a certain member?

2. Your suspicion is not what happened the second time, but it looks like a good guess. For the first edit session, as I remember it, my name was not on the agenda. I added my name during the first edit session and continued to leave it on and untouched during the second edit session.

3. But after I lost the edit permission the first time I re-contacted the site admin asking for the edit permission to be restored.

4. Per the site admin after my contact, "You appear to have editing permission for 8/22. Ck again and let me know."

5. I logged in again and edited some more rows, only editing the "Role / Agenda Item Description" field. No need to change any (of my) roles.

6. After I Saved and Closed I was no longer able to edit the 8/22 agenda. No big deal for a few days, because I want feedback from the other club members on what the agenda should have.

7. "You'll need to ask your admin to give you edit access to the role you currently have." I am unclear what this means. A role looks to me just like a text description in a text row. "Role filled by" Member X looks to me like the member(s) who should have edit permission.

8. Is a long-term simpler solution for the site admin to designate a member listed in a particular agenda row to have edit permission? Or does the site admin designate member(s) A (B, C...) from the drop-down list of members as having edit permission for date(s) D (E, F...)? Other solution?

Thank you.
Harry Holland
club #5708
5708.toastmastersclubs.org/
Thank you.
Harry Holland
member and webmaster of
Opportunity Speakers Toastmasters Club #4282
4282.toastmastersclubs.org/
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Editing meeting agenda, Save then Close = cannot re-edit 1 year 1 month ago #64756

  • SteveTheTechie
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As Jane is alluding to, typically, edit permission for a specific meeting agenda goes with the roles for that meeting, so the edit permission is set up for specific roles, not people. Permissions assigned to roles tends to work better for most cases because agendas tend to be similar for one meeting to the next with similar roles and edit permissions needed.

Of course, you are seeing the exception to "most cases" when you are dealing w/ a contest agenda. Typically, I would recommend that the contest master, Toastmaster for the meeting, and chief judge get the edit permissions for a contest agenda.

Another way to get agenda editing rights is if you are a club officer, since those can be assigned to specific club officer as well.

You could create a dummy role that is not a sign up role and does not print and maybe give that role editing rights ... you could put yourself in that role.

Other than that, your admin may be willing to share the admin password, but you will have to work that out w/ them.
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Editing meeting agenda, Save then Close = cannot re-edit 1 year 1 month ago #64757

  • HarryHolland
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Thanks muchly. We will try the suggestions.
h
Thank you.
Harry Holland
member and webmaster of
Opportunity Speakers Toastmasters Club #4282
4282.toastmastersclubs.org/
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