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TOPIC: Need a place on the website to store club-only documents

Need a place on the website to store club-only documents 11 months 2 weeks ago #65871

  • stephen@malleryfinancial.com
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We've started taking minutes of meetings. We'd like to be able to upload them to the club website for members to view. This isn't something that would be appropriate or of interest to the general public.

One option might be Member Downloads, but that confuses the content of that folder (currently filled with resource docs), and would be unwieldy because of the number of documents.

Unless, we could create two folders under Member Downloads: Club Resources, and Meeting Minutes.

Open to suggestions, and very much appreciative of any support you can provide.

Thanks,

Stephen Mallery, Prez
Lunch Bunch Toastmasters
Club 4134
Stephen Mallery
President
Eugene Lunch Bunch Toastmasters, Club #4134
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Need a place on the website to store club-only documents 11 months 2 weeks ago #65872

  • wesb
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Hi Stephen!

It sounds like you're already familiar with the idea of creating folders in the downloads area, though you don't appear to be using them at the moment. You're at the point now where organizing your files will help your members find things, and not organizing almost guarantees that some people will start missing out on useful stuff.

Check here, under "Organizing Files in Folders"

https://support.toastmastersclubs.org/doc/item/file-management

The two folders you've suggested would be a fine place to start. You can add all the folders you'd like, and keep up the good work on adding more and more materials to help your club function better.

You have a number of useful worksheets that could be organized under something like, "Making Better Meetings." While these are of interest to members rather than visitors, you might consider leaving that folder in the visitor downloads area, if you have no problem sharing them with other Toastmasters clubs. (Lots of us visit other clubs' sites to steal be inspired by all their good ideas ;) .)

Since you're asking for suggestions, this leads to a total side issue: while your downloadable checklists are a great idea, you can get some extra benefit out of them with almost no extra work needed! If you add another page to your site (maybe a "Meeting Tips" or a FAQ page) you can drop that same info into them, which makes all your work visible to Google. That just helps make your club more visible on the web.

Meeting minutes are probably only of interest to your club, so a folder for them in Member Downloads is probably the best place. Play around with things until you find what works best for you.

Take care...

Wes B.
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Need a place on the website to store club-only documents 11 months 2 weeks ago #65879

  • stephen@malleryfinancial.com
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Thanks Wes! I'm going with folders in the File Manager. The link helped.

Thanks again!

Stephen
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Stephen Mallery
President
Eugene Lunch Bunch Toastmasters, Club #4134
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