TOPIC:

Hello, From Southern Oregon Speechmasters club #5840.

I am helping out the SO Speechmasters club and have run into a glitch on their Agenda Management tab in the Admin Console. I was able to amend the agenda for next Wednesday 2/24/16 using the edit function on the Home page accessible Meeting Agenda member signup page but I am unable to make some of the same changes on the Template. The main issue is deleting the member signup option for certain functions.In the edit screen, I uncheck the top box so the signup option won't show but it still does. I have reloaded the page. Tried deleting the whole function and reentering it. It just wants a member name to show with each function. Anything you can do to help is greatly appreciated.

Jo Anna Shaw, Club Coach

Ok, I am trying to understand the issue, but frankly I am just not getting it. (sorry)

Could you maybe post a screen shot and exact series of steps to reproduce the problem?

Looking at your club details, I think that the problem may be that you aren't VP Ed or the site admin. They have more access privileges than "other officer".

There are a few ways to deal with this: to ask for the admin password, to get promoted to admin, or to guide either the existing admin or the VP Ed through the process. The Contest Chair also, I think, has extended edit access, but my memory is a little hazy on this.

The Contest Chair also, I think, has extended edit access, but my memory is a little hazy on this.

yes

The main issue is deleting the member signup option for certain functions.In the edit screen, I uncheck the top box so the signup option won't show but it still does. I have reloaded the page. Tried deleting the whole function and reentering it. It just wants a member name to show with each function.

Make sure you save the template after making the change. That will only update the template. Any future agendas already created from the original template won't be affected, only new agendas created after the template was changed will reflect the updated signup status (and any other changes). You'll either have to delete any future dated agendas and create them from the new template, or update them manually.

As long as you have edit rights you will see the pulldowns to assign members, log in as a regular member and the pulldowns will disappear.

Hi Steve, Pam, Brian, Thanks for responding. I appreciate the basic tips. I am familiar with these. Here is what I am doing.

I log in as Site Admin and launch the admin console so I have full access to all functions. I was able to delete the signup feature on some of the line items. There are two that wouldn't let me. Two that I created. I save and close after each edit.

I have attached some screen views so I am more easily understood.

1. To get to these screen views, I launch the admin. console, select Meeting Agenda Settings, select Template #2: International Speech Club Contest agenda, click on the edit pencil next to the line I want to edit, get the edit screen...

2. In the "Before" view, you will see the "One minute for Judges" at 7:22pm has a member signup option. I want to delete that. I want to do the same with the "Evaluation Contest" line item at 7:04

3. In the Item Edit View you will see that I have unchecked the first box so no one can sign up for this position.

4. In the "After" view you will see there is no change.

I have tried it again before responding and I still get the same response whether I do the work in Chrome or Safari.

It is a bit perplexing.
Thanks for looking into this.

A PS - Attached is a copy of the parts of the agenda where it worked.
You will see the "One minute for Judges" has no signup feature at 7:30 and 7:46.
Again, I am accessing this as Site Admin.
Thank you again.
Jo Anna

This behavior is as designed. You have to understand that even though the role cannot be signed up for by *members* you are still able to assign someone to the role. This is to allow for roles to have names pre-assigned to them that do not change that often. (e.g., Sargent At Arms) For example, in my club we change the templates once a year when we change officers to reflect the new Sargent At Arms and our new Club President.

What matters is what the member sees on the agenda sign-up screen once the dated agenda has been created. That is where the sign-up role check box "kicks in". Essentially, it just affects whether a sign up button is shown for a specific agenda role.

Therefore, just ignore the drop downs for the non-signup roles if you do not need them.