New member welcome email
When a new member opts in to the website, they will receive an email, shown on the Welcome Email tab.
You can either leave it as is, or change it to suit your club.
The "Sent from" field shows the club admin in the image above, but the drop-down contains the seven club officers (or as many as your club has). All of them are in the form "officertitle-clubnumber@toastmastersclubs.org". Officers' personal email addresses are not used.
A range of mail-merge-style variables is available for you to use if you wish. Click on one to copy it, then paste into the message where you want it to go.
The "reset welcome email to default" button deletes everything and sets the content to the default FTH4 member welcome message.
If your site has been upgraded from FTH3, your welcome message may contain information that is out of date. A suggestion is to:
- Copy the existing content and save it (e.g. in Notepad) so that you can refer back to it.
- Reset the welcome email to default, so that it contains current information on setting passwords etc.
- Then add any needed content from your earlier version.
Click on the "Save" button when you've finished.
Last updated 10 November 2026