Agenda Content Erased when Role Released

You have a couple is misunderstandings on what does what.

1) Role is defined by the club in the Agenda Templates role tab - Business Meeting Chair would be a role
2) Role name are all the things a role does, Business Meeting Chair opens the meeting, Business Meeting Chair bangs his gavel
3) Default member is who is always doing the role (ie. Name of President)
4) in Agenda item description you could put a mini agenda/sequence of events

Thanks for that clarification, Brian. But the problem is the "Agenda item description" is completely erased when the person releases the role. It should be maintained so anther person can take the role without having to rebuild the agenda item.

Load your business role as you think it should be and then tell me what date it is on and let me see what is going on.

I have recorded a Loom to show what is happening.
https://www.loom.com/share/66288e08d185405bae004df63b6fe96f

I chose to test an evaluator role.

https://skytalkers.toastmastersclubs.org/meetings/180356/agenda/manage/?next=/clubs/1000000415/agendas/
Central Alberta Skytalkers Toastmasters Club — TEST ONLY Club Meeting - #253 · 2026-12-31 · 7:30PM – 9:03PM CST

should be fixed

Brian, I've been following this string because I too have been seeing the same issue with my meeting agendas.  I have inserted information and links into the Agenda Item Description that gets deleted when the role is released.  I find that it is still doing this. Here the the agenda I am testing : https://bet.toastmastersclubs.org/meetings/178273/
It is for 9/1/2026.  I had signed-up and released the first Speaker and lost the content in the Agenda Item Desription.

Lia is it still happening?

Unfortunately yes, still happening.

I've attached a PDF of the same agenda to show that when I signed up and then released Speaker 2, the Agenda Content was erased.

I also noticed that when Tana signed up as Speaker 1, that action caused the “Evaluates: (open speaker)” for Evaluator 1 to change to:

Evaluates: Tana Hope, IP2 — Expand Your Life!

It also erased the Agenda Content, which contained a link to help the evaluator better understand the role.

I added those links in response to requests from members. I placed them in the Agenda Content because Attachments are not part of the template, which means I would have to add the attachments to each meeting individually. My thought was that by placing the information in the Agenda Content, I would only need to add it once to the template.

***Just checked the other roles.  Those do not erase the Agenda Contend when I sign-up and then release the role.

try is now Lia

Yes, now it works. Thank you!