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I am the VP Ed for 4671 Master Motivators. We often offer a spot for outside guests to do specialty speeches, practice for contests, etc. We would like to assign the role of Speaker #1 to "Guest" rather than "Ralph Bloggins". Right now, "Ralph Bloggins" has several speeches on record that they have never done, because we need a placeholder.
How would we accomplish having a member "Guest" as a placeholder on an agenda. Having "Ralph Bloggins" giving the Area Directors address does not help our guest understand the meeting, as we have to apologize for the corrections, as well as to the members at the meeting.
(I have not yet tried to create a fake member and have them 'Register' with a secondary email. Would that work?) (Note, Ralph is me this year, and has been others in years past)
I also don't want 'Guest' to continuously receive emails from the club through FTH.
- Darryl
Adding a member "Guest" to the members list
3 replies · 211 views
I've done it like this over the years.
Add a member called "{Guest}", with no email address. The "{}" characters mean that the entry is at the end of the member list, not somewhere in the middle where it might confuse people. Because there's no email address, the opt-in email goes to the site admin. Without an email address, nothing can be sent to the member.
Then, when there's a visiting Toastmaster (Area Director, maybe), the role is assigned to "{Guest}". The agenda item description (in the agenda, not template) can be edited to say something like: "Report given by Joel Doe, Area Director", or other wording that fits your situation.
Add a member called "{Guest}", with no email address. The "{}" characters mean that the entry is at the end of the member list, not somewhere in the middle where it might confuse people. Because there's no email address, the opt-in email goes to the site admin. Without an email address, nothing can be sent to the member.
Then, when there's a visiting Toastmaster (Area Director, maybe), the role is assigned to "{Guest}". The agenda item description (in the agenda, not template) can be edited to say something like: "Report given by Joel Doe, Area Director", or other wording that fits your situation.
Last edited 28 Sep 2026, 1:44 a.m. by Jane Atkinson
👍 Thanked by Arthur Farnsworth, Darryl Farquhar
Clubs #1137486 (D72) & #777940 (D61)
FTH Field Officer, District 72, (NZ)
FTH Field Officer, District 72, (NZ)
This looks like a good workaround
I will give it a try and see what occurs.
I will give it a try and see what occurs.
My clubs do the same thing, enclosing non-member folks who on occasion appear on a club meeting agenda in the curly braces {}. We currently have {Area Director} , {Division Director} , {Guest}, {No evaluator} , and {Round robin evaluation} at the bottom of our Members table.
Arthur
Arthur
👍 Thanked by Darryl Farquhar
Arthur Farnsworth, DTM, PM4, VC1
We The Speakers, 9376
In-Person Toastmasters, 3474192
We The Speakers, 9376
In-Person Toastmasters, 3474192
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