Feature Request: Expose Agenda ID/URL and Agenda Role Variables in Email

Hi FTH Dev Team,We are developing a standardized "TMOE Cheat Sheet / Action Plan" email template inside the Email Agenda tool to automatically onboard and prepare our Toastmasters of the Day for upcoming meetings.While the current email merge variables support top-level leads (

{[nextmtgtm]}

,

{[nextmtgttm]}

,

{[nextmtgge]}

), we've run into two significant bottlenecks where functionality is currently missing:

1. No direct Agenda URL or Meeting ID variable:
   • Meeting URLs use internal database record keys (

     /meetings/1989299/

     ).

   • {[weburl]}

     only resolves to the root club domain, and

     {[nextmtgcount]}

     only provides the meeting count/tally and is not even set.
   • Request: Add a

     {[nextmtgurl]}

     (or

     {[nextagendaurl]}

     ) variable that injects the direct deep link to the specific meeting agenda being emailed.
2. No dynamic lookup for agenda role holders:
   • A core duty of the TMOD is to connect speakers to their evaluators and verify timing requirements prior to meeting day.
   • Because custom agenda roles vary across clubs, a static set of tags is impractical.
   • Request: Introduce a dynamic role token syntax—such as

     {[role:Role Name]}

     —that queries the target agenda's assigned roles (e.g.,

     {[role:Speaker 1]}

     ,

     {[role:Evaluator 1]}

     ,

     {[role:Timer]}

     ). If unassigned, it could simply return "Unassigned" or blank.

Use Case / Example: Below is a trimmed section of the briefing email we are trying to dispatch directly from FTH without relying on external spreadsheets or scripts:

Ensure Connections & Details:

• Connect speakers with their evaluators:
  • Speaker 1:

    {[role:Speaker 1]}

    <-> Evaluator 1:

    {[role:Evaluator 1]}

  • Speaker 2:

    {[role:Speaker 2]}

    <-> Evaluator 2:

    {[role:Evaluator 2]}

• Direct Agenda Link:

  {[nextmtgurl]}

Exposing these two elements in the email variable parser would allow clubs across the world to build powerful, fully automated officer-to-member workflow templates right out of FreeToastHost.Thank you for all your work maintaining and improving the platform!Jeffrey C. JacobsPresident / Admin, Club 4787 (Reston Town Center Toastmasters)
Treasurer / Admin, Club 5747 (Loudoun Toastmasters)
Toastmasters District 218, Area 41 Director