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TOPIC:

Creating Member Meeting Reports from the Meeting Agenda page 4 years 2 weeks ago #79571

Arnwulf
Topic Author
Offline
New Member
Posts: 6
Thank you received: 0

I have run "Member Meeting Reports" at various times. I sign in as the Web Admin, go to the "members only" tab. Click on Meeting Agenda. Click on the icon/button for Meeting Reports. Select the report type as the Member Role Report. Choose report for all, for the current year. Then I select the Run/Download button.

I get a report that shows a report for each member for the current TM year. A concern that I have is that for several members, they will show 3-4 entries for the same date, with the same role.
EXAMPLE
Debra Loader 2019-07-05 Toastmaster (is listed four times) 2019-08-12 Toastmaster (is listed 4 times)
2020-04-06 Toastmaster (is listed twice)
Why the multiple listings? Is this an item that only you can correct? Or, can we as web admins correct this?

Thanks for your help.
Dennis Jacobs, ACB, ALB
WebAdministrator
Greater Davison Area Toastmasters Club #1323949

PS: learned, the hard way, that my Log In info for FTH 2.0 didnot work. I could only create a new profile. Lost all my credits and use history from FTH 1.0 and FTH 2.0. So, starting all over again. Why did I lose past earned "credits and recognition?"

Dennis Jacobs ACB, ALB
Web Admin
Greater Davison Area Toastmasters Club #1323949
DavisonToastmasters.org

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Creating Member Meeting Reports from the Meeting Agenda page 4 years 2 weeks ago #79572

Brian Away Administrator Posts: 11663 Thank you received: 3880	The reports are built from your agendas. Do you have multiple agendas with those dates? Thank you, Brian McDonald DTM, PDD D61 FTH Lead Technical Support member Cataraqui Valley Toastmaster 9560
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Creating Member Meeting Reports from the Meeting Agenda page 4 years 2 weeks ago #79573

SteveTheTechie
Offline
FreeToastHost Developer
Posts: 13529
Thank you received: 3831

1. Many of your agenda items mention two role names. e.g.: "Toastmaster Introduces Speaker #1" ... This is actually for Speaker #1, *not* the Toastmaster. It confused me at first glance.

2. Your agendas do not use the keywording feature w/ asterisks to tell the system what part of the agenda text is the actual name of the role. See support.toastmastersclubs.org/doc/item/editing-an-agenda , scroll to bottom, see section on "Repeated and Grouped Roles".

Because of the above, you should expect the code to get confused, and you may not get the results you expect in reports as a result. If your agenda confuses me (it does), there is no way I can make the code understand it any better.

Regards,

Steve James, DTM
FreeToastHost System Developer
Officer Emeritus, Mindful Communicators (Club 1966, District 52) A President's Distinguished Club for each of the last 10 years.

>>> Please put your club number in your forum profile. CLICK here to edit your profile.

Last edit: by SteveTheTechie.

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