~~~~~~~~~~~~ IMPORTANT INFORMATION -- Please read! ~~~~~~~~~~~~

1. The "search..." box above searches the Docs & Forum Posts. The "Search" tab above just searches the Forum Posts. :side:
Please use these to search for your issue *before* creating a new message topic, as your issue may have been previously solved.
2. Please put your Club # and Club Web Address in your Forum Signature (best) OR in each post to get faster support from us.
Click here to edit your signature at the bottom of the Profile Information tab.
3. Our user and admin docs are available at: support.toastmastersclubs.org/doc "There's a doc for that!" ;)
4. There is an "Opt In" Feature for newly added members. The Opt In document explains the [strike]strikethrough[/strike] member information. Click Here to View the Post
5. When posting a New Topic , please include all relevant details and be specific. When did your issue 1st occur? What operating system, browser, & browser version are you using? Did you refresh your browser cache? Are your cookies enabled? Lastly, a screen shot is often helpful.
6. Please abide by the Terms of Use . We are volunteers contributing our spare time. We are happy to assist you, so long as you are respectful and courteous.
7. We are always looking for new FreeToastHost Ambassadors to join our team and support fellow Toastmasters in their use of the FreeToastHost website system. If you are familiar with the system and have some interest, send a Send Us a Private Message.

Change Speech timings

More
9 years 6 months ago #54705 by adrianwatts
Change Speech timings was created by adrianwatts
In setting up agenda templates, I have assigned 7 minutes for a speech. When a member requests to do a speech from an advanced manual, that say takes 14 minutes, how do I readjust the speech times in the agenda, WITHOUT going back to the template (I don't want to change the template because this is a one-off request)

My second request is a role like the Chairman's role reappears throughout the meeting - I have to enter the participant's name for each time the role appears. It would be nice if once I define who the chairman is at the top, all roles of the chairman throughout the meeting is automatically filled. The same would apply to the grammarian's role - the grammarian introduces the word of the day at the start of the meeting and does a report towards the end of the meeting. I can do this in EXCEL by conditional formatting so I only enter the name of the person doing the role only ONCE.

Adrian Watts, DTM
District 70,
Region 12
Adrian Watts,DTM
8502.toastmastersclubs.org
4729802.toastmastersclubs.org
The topic has been locked.
  • RogerM
  • Visitor
  • Visitor
9 years 6 months ago #54706 by RogerM
Replied by RogerM on topic Change Speech timings
Adrian,

The answers to your questions can be found in our documentation on agendas at this link: support.toastmastersclubs.org/doc/item/agenda-index
The topic has been locked.
  • LindaMann
  • Visitor
  • Visitor
9 years 6 months ago #54707 by LindaMann
Replied by LindaMann on topic Change Speech timings

adrianwatts wrote: In setting up agenda templates, I have assigned 7 minutes for a speech. When a member requests to do a speech from an advanced manual, that say takes 14 minutes, how do I readjust the speech times in the agenda, WITHOUT going back to the template (I don't want to change the template because this is a one-off request)

My second request is a role like the Chairman's role reappears throughout the meeting - I have to enter the participant's name for each time the role appears. It would be nice if once I define who the chairman is at the top, all roles of the chairman throughout the meeting is automatically filled. The same would apply to the grammarian's role - the grammarian introduces the word of the day at the start of the meeting and does a report towards the end of the meeting. I can do this in EXCEL by conditional formatting so I only enter the name of the person doing the role only ONCE.

Adrian Watts, DTM
District 70,
Region 12


When you create it, put astericks in front and in back of the repeating word, so that it catches it... Read up on it on this site at: Agenda
The topic has been locked.
More
9 years 6 months ago #54708 by adrianwatts
Replied by adrianwatts on topic Change Speech timings
Hi Linda,
I know how to create and add templates - I went to Agenda and the information is not there. I DON"T WANT TO CHANGE THE Template. I have allocated 7 minutes for each speech in the TEMPLATE - A member wanting to do a speech from an Advanced Manual requires 14 minutes - it is a once off request. How do I change the speech duration IN the agenda WITHOUT modifying the template.

Adrian Watts, DTM
8502.toastmastersclub.org
Adrian Watts,DTM
8502.toastmastersclubs.org
4729802.toastmastersclubs.org
The topic has been locked.
  • RogerM
  • Visitor
  • Visitor
9 years 6 months ago #54709 by RogerM
Replied by RogerM on topic Change Speech timings
Adrian,

If you are the admin, VP-Ed of Toastmaster of the Meeting, for the agenda you want to edit, click the + icon at the top. That will open the editor where you can make the changes, according to the document link we sent.
The topic has been locked.
More
9 years 6 months ago #54712 by adrianwatts
Replied by adrianwatts on topic Change Speech timings
Yes Roger I am the VP-Ed and admin of the site
Ok, I get it. I change the timing in the template so that it applies to the meeting and then I change it back again once the meeting is over. That way, the structure of the template remains unchanged. And I then go to the meeting agenda and delete one of the speaking roles, without affecting the template, to cater for the additional time needed by the speaker doing the Advanced Manual Speech.

Thank you so much

Adrian Watts, DTM
8502.toastmastersclubs.org
Adrian Watts,DTM
8502.toastmastersclubs.org
4729802.toastmastersclubs.org
The topic has been locked.
Time to create page: 0.104 seconds

Copyright © 2025 FreeToastHost 3 Support. All Rights Reserved.