Toastmasters International — Club & District Websites
FreeToastHost 4

Support and Development Site

Forum index Recent topics

The "#1", "#2", "#3" notation

3 replies ยท 193 views

Where in the documentation is the "#1", "#2", "#3" notation explained?

I did not find it here:

https://support.toastmastersclubs.org/doc/fth4/fth4-agenda-index

In FTH3, if I wrote "*Evaluator* #1" in two places and made the first occurrence a role that could be signed up for, and the second occurrence a role that could not be signed up for, then whoever signed up for the first occurrence was auto-filled into the second role.

The process still seems to work. If I assign the role "Evaluator" to a row (attributes: Evaluator, Auto-Fill, Sign-up) with display name "Evaluator #1" it works the same way as in FTH3.

The documentation ( https://support.toastmastersclubs.org/doc/fth4/editing-agendas-templates ) for "Club role" states: "Links this row to a club role. When a member is assigned to any row with this role, all other rows using the same role in that meeting are filled automatically."

I interpret that to mean that the first person assigned to a club role "Evaluator" is assigned to every other "Evaluator" row. This is not how it actually works. It works the way it did in FTH3.

My club agenda has:

Evaluator #1
Introduces the project and what he will be looking for in the speech.
Speaker #1
Delivers a prepared speech.

Evaluator #2
Introduces the project and what he will be looking for in the speech.
Speaker #2
Delivers a prepared speech.

[...]
Evaluator #1
Evaluator #2

As I understand the current documentation, I need to create different roles (Evaluator1, Evaluator2, etc.), but that's not how the platform actually works.

Can someone please disambiguate this for me?

Steffan Carroll, PN-07298222
CB-04846432-Optimal Speakers
CB-00001677-Temecula Toastmasters
https://optimalspeakers.toastmastersclubs.org
https://temecula.toastmastersclubs.org
https://d203.toastmastersdistricts.org

You don't need #1 #2 #3
Thank you,

Brian McDonald DTM
Silver and Wiser Online Toastmasters Club #777940

Technical Support Consultant and Developer for FreeToastHost
Brian, I think the #1 #2 #3 is needed when each evaluator role appears more than once. Maybe the docs need to be brought up to date; I can investigate at some point.

๐Ÿ‘ Thanked by Steffan Carroll

Clubs #1137486 (D72) & #777940 (D61)
FTH Field Officer, District 72, (NZ)

FTH4 agendas handle that automatically. There's no functional reason to number the role names. Remember the underlying 'tech' is the 'Role'.

The 'Role name' can be anything as the 'Role' and order on the agenda is what drives the repeat role connection.

Example. I signed up on the first instance the '2nd' evaluator slot (1st image) and was automatically added to the 2nd instance of the '2nd' evaluator slot, regardless of the 'Role name' that appears on the agenda.

 Screenshot 2026-10-21 212012.png
 Screenshot 2026-10-21 212308.png

One of the notes on the Roles tab pertains to this:
A role is listed once. Numbered turns โ€” Toastmaster #1, Toastmaster #2 โ€” are role names, set on the rows of a template or agenda, not roles of their own.

 Screenshot 2026-10-21 212447.png

๐Ÿ‘ Thanked by Jane Atkinson

Richard Taylor
TM Club #7045

Log in to reply.