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Group email for Base Camp Managers?

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7 years 6 months ago #67112 by DebR
Perhaps I'm confused, but how does the contact email address in Club Central, which obviously goes to the VPM (a must), VPE and President, affect the Base Camp Managers, none of which are the VPM? Or are you suggesting the VPM not be included in Prospect emails?

DebR DTM
President 6760 & 716568
R12, D73, Bass Div

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7 years 6 months ago #67113 by SteveTheTechie

DebR wrote: Perhaps I'm confused, but how does the contact email address in Club Central, which obviously goes to the VPM (a must), VPE and President, affect the Base Camp Managers, none of which are the VPM? Or are you suggesting the VPM not be included in Prospect emails?


If an email comes from basecamp@toastmasters.org, the list server ignores how you have the contact email address set up and instead routes the email to the Base Camp Managers (President, VPE, and Club Secretary). Thus, the from address is scrutinized and is what triggers the special handling.
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7 years 6 months ago #67114 by Pam
You haven't provided your club number, so we can't see your settings.

Different clubs use different addresses in Club Central - some go to the VPM, ours goes to the VPPR, some might choose the president.... There is only one address - so any email from Find-A-Club will go to that address. Some clubs might use a shared address or forward email sent to that address to various appropriate members.

The setup Steve has provided in FreeToastHost is that if the address on Club Central is a FTH officer address, any email sent to that address from BaseCamp will be directed to the VPE, President and Secretary (as set up in FTH Membership Management). Any email from anyone else (e.g. prospects) will not be forwarded to those officers, it will go directly to the email address in Club Central. In your case, assuming you have your VPM's FTH email address on Club Central, the VPM will get all email except that from Pathways BaseCamp.

The (up to) 3 contacts for the Contact Us form on your FTH website are not affected by this.

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VPE HOT Toastmasters 2025-2026 hot.toastmastersclubs.org/
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7 years 6 months ago - 7 years 6 months ago #67115 by SteveTheTechie

Pam wrote: The setup Steve has provided in FreeToastHost is that if the address on Club Central is a FTH officer address or the contact email address, ...


Please note small correction in red.
Last edit: 7 years 6 months ago by SteveTheTechie.
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7 years 6 months ago - 7 years 6 months ago #67116 by DebR
Thanks, everyone. That's exactly what I'd done, so all appears good. :-)

DebR DTM
President 6760 & 716568
R12, D73, Bass Div
Last edit: 7 years 6 months ago by DebR.
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7 years 6 months ago #67117 by malikmlwilliams
I am late seeing this, but THANK YOU SO MUCH for the update. As our members move more and more into Pathways, this is going to make life so much better for Base Camp Managers. (And now I know why one of my clubs was getting the emails distributed and another wasn't.) Great work!

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