TOPIC:

Yes, absolutely true.
Guests lists are useless with an opt-in that urns them off.
The wording for a guest should be very simple and easy on the guest.
"This will not open you up to SPAM from our club"
"We would love to keep in touch"
"Can we keep you on our mailing list?"
Thanks for asking Steve.

We have sent an email outside the system as well, because many guests thought it was spam!

I think the email subject line, as some have suggested, could be more precise and friendly. The kinder, gentler wording works for me. I send guests a follow up outside of the website to thank them for coming and touch base with them. If you are able to connect your email with our specific club, that would be great!

Thank you so much for all you do to make this system work better and more smoothly!

You Rock.

Catriona from Canada

Thought: Could the email (to new members) include an option to log in to the website as well as opt-in, saving having to go through the first login process later.

I am likely late to the thread, but I hope the following helps. First and foremost, clarity is key. While these are my edits, these also reflect my understanding of what is going on. Here goes:

{{membername}}:

You have received this email because you were added to the {{clubname}} website. Although this is an automatically generated email, it is sent because your leadership team wants you to be part of your {{ClubDistrict}} website. Your addition as a {{category}} to the {{clubname}} ({{ClubDistrict}} {{clubnumber}}) website is pending based on whether you decided to participate.

If you are concerned about how your information is used, please speak with your club leadership. Many clubs do not post members names externally without express written consent of individual members.

If you agree, your name and your email address and phone number (if provided) will be stored on your club's website. {{membertext}} Your email address is used as part of a club email list to send you updates and notifications of {{clubdistrict}} events and meetings. Inclusion also gives you access to the member-only portion of your club's website if they use that feature.

If you decline to allow your contact information to be added, you will not be registered as a member and will only have access to publicly available content.

If you AGREE to allow your contact information to be stored & used as described, click the following:
<{{WEBURL}}/index.cgi?action=VerifyAdd&agree=Y&mid={{memberid}}&_={{nocache}}>

If you DECLINE to allow your contact information to be stored & used as described and want it deleted, click the following:
<{{WEBURL}}/index.cgi?action=VerifyAdd&agree=N&mid={{memberid}}&_={{nocache}}>[/li]

After your selection, another screen will open to confirm your choice.

If you have any questions about this email, please contact the {{clubdistrict}} website administrator {{adminname}} by replying to this email.

Regards,

The FreeToastHost Website Support Team
<support.toastmastersclubs.org>
FreeToastHost is a free website used by HOW MANY clubs throughout the world.

{{distribution}}{{antispoofingphrase}}

bump

The subject line is the first thing people see. It should be obvious and very simple. "The Toastmaster club you visited (joined) is asking permission to include you in their communication feed"
In the body: Keep it simple.
Our club appreciated you (visiting/joining) would you like to be included in future emails from our club?
Here is how:

ksobe: Way too many words.

Steve: I just realized, the opt-in says its for guests if you are putting their info into the guest part of Member Management. Member if into the Member's part. Etc. Sorry for being slow on the uptake.

John

Everyone... please bear with me. I do plan to do something with this... just kind of sidetracked at the moment.