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TOPIC:

assigning roles to guests 10 years 1 month ago #40131

jpeters47
Topic Author
Offline
Junior Member
Posts: 35
Thank you received: 5

Some of our members are also members in other TM clubs. Consequently, we get guests from those other clubs on a regular basis. Many of these guests are willing to take on roles at our meetings.

Is there any way for the TMoD, or the Administrator, to assign the roles to guests? (We have them in our membership list with the status of guest.)

Joe Peters
Admin for TAC Toastmasters
Club # 3050495
Tokyo, Japan

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assigning roles to guests 10 years 1 month ago #40161

Brian Offline Administrator Posts: 12015 Thank you received: 3948	Only active members can be scheduled for roles. That said you can create a member called GUEST and schedule that member for any guest filled role Thank you, Brian McDonald DTM, PDD D61 FTH Lead Technical Support member Cataraqui Valley Toastmaster 9560
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assigning roles to guests 10 years 1 month ago #40164

jpeters47
Topic Author
Offline
Junior Member
Posts: 35
Thank you received: 5

That was the work around I came up with too for both the clubs I'm a member of (TAC TM and FCCJ TM). In fact, I input our regular guests as GUEST-FirstLastName This email address is being protected from spambots. You need JavaScript enabled to view it.

Then, assign them as a member so they can sign up for roles or be assigned roles.

One negative to this is that all guests - even if they are "one time guests" from another club - have to input into the members' list then removed - extra work for the admin.

Another negative is that guests get all emails sent to members if we use the mail to members function.

Does TMI have plans to enable the ability to assign roles to members who are assigned the designation of "Guest"?

Thank you.
Joe Peters

Joe Peters
Admin for TAC Toastmasters
Club # 3050495
Tokyo, Japan

The topic has been locked.

assigning roles to guests 10 years 1 month ago #40165

RogerM Visitor	Joe, An alternative is to only have a Guest, but have the Toastmaster, VPEd or the Admin use the speech title area for the name and speech title. Like: Joe Peters -- My Icebreaker Also, you do not have to have an email address in membership management, which would prevent them from receiving emails.
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assigning roles to guests 10 years 1 month ago #40166

SteveTheTechie
Offline
FreeToastHost Developer
Posts: 13529
Thank you received: 3831

jpeters47 wrote:
Does TMI have plans to enable the ability to assign roles to members who are assigned the designation of "Guest"?

TMI has nothing to do with that. They do not develop the system, we (me) do. We have discussed different approaches for the guest in a meeting role thing... do not have a clear best approach yet.

If you think something should be added, then post a suggestion in the improvement suggestions section.

Regards,

Steve James, DTM
FreeToastHost System Developer
Officer Emeritus, Mindful Communicators (Club 1966, District 52) A President's Distinguished Club for each of the last 10 years.

>>> Please put your club number in your forum profile. CLICK here to edit your profile.

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assigning roles to guests 10 years 1 month ago #40168

jpeters47 Topic Author Offline Junior Member Posts: 35 Thank you received: 5	Thanks Roger. I can see how that'll work too. Regards, Joe Joe Peters Admin for TAC Toastmasters Club # 3050495 Tokyo, Japan
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