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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 10 months ago #68579

  • SteveTheTechie
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If you look closely in the Dated Agenda Editor and in the Editor for Agenda Templates, you will see a new checkbox to enable Automatic Renumbering of Numbered Roles in the Agenda. This checkbox is set by default.


Example -- Roles Before:


Example -- Roles After dragging to reorder them:


I think this should be pretty self explanatory, but feel free to hit me up with any questions.
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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 10 months ago #68584

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I can't see the difference between the before and after example. Also, I don't have a confirm box? Help! By the way I appreciate all that you do.
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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 10 months ago #68585

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Click the Reload link at the bottom of your site and try again.

Thank you,

Brian McDonald DTM, PDD D61
FTH Lead Technical Support
member Cataraqui Valley Toastmaster 9560
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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 10 months ago #68592

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BigAldtm: Keep in mind that what I am doing that is not easy to show here in a screen clip is that I am dragging to reorder the numbered roles and that drag and drop is what triggers the renumbering to happen. I can show you before the drag and drop and afterwards, but that is about it. (Unless someone can show this in a GIF--that would help.)

Don't be concerned about the confirm button... it is just a coincidence that it shows up in the screen clip. It is only there because I have enabled role confirmations (a different feature). I accidently highlighted the confirm button by mistake.
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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 10 months ago #68594

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Why would you want automatic renumbering of the roles? Doesn't that defeat the purpose of having the number there?
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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 10 months ago #68595

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Why would you want automatic renumbering of the roles? Doesn't that defeat the purpose of having the number there?


no numbering is just an identifier. You can shut off the automatic numbering if you want. (I will want it on for me.) I realize different clubs do things differently.
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Steve James, DTM
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>>> Please put your club number in your forum profile. CLICK here to edit your profile.
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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 10 months ago #68622

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Great time-saving idea to reorder roles, however, I may have found a glitch.

To test, I edited an agenda by moving our 3rd Evaluator up to 2nd position, then saved. All position #s looked correct.

I then deleted the blank 3rd Evaluator, then saved. Now the position #s reverted to 1st and 3rd, no 2nd anywhere.

I repeated using Speaker roles and found identical outcome. Is this a system issue or on my end?
Mike Akins, DTM
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www.talkingideas.org
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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 10 months ago #68624

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MikeA, let me check this ... I will take a look this evening. Thanks for the heads up. ;)

I think I am currently only triggering the renumbering on a drag and drop. I probably need trigger it for more situations. I had not thought about a deletion of a role needing to trigger it.

Explicit editing of the role title or adding a new role (e.g. Speaker #1 when Speaker #2 and Speaker #3 exist already) also do not currently trigger the renumbering.

The triggers can be changed though.
Regards,

Steve James, DTM
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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 10 months ago #68632

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MikeA: The triggers have been updated, so the renumbering should get triggered at the proper times now.
Regards,

Steve James, DTM
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Officer Emeritus, Mindful Communicators (Club 1966, District 52) A President's Distinguished Club for each of the last 10 years.

>>> Please put your club number in your forum profile. CLICK here to edit your profile.
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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 9 months ago #69693

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Some adjustments have been made to this feature to accommodate some unusual numbered role text scenarios. Additionally, asterisks can be used in numbered roles to indicate which part of the role text should be considered for the renumbering process.

For example, consider the following cases that I have successfully tested and verified as working as expected... Notice my notes in the role descriptions below, also.

Regards,

Steve James, DTM
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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 9 months ago #70151

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1109991 vineyard.toastmastersclubs.org/

In the past month, numbered roles have defaulted to a continuous count up. We have Evaluators #1, #2, & often #3 listed twice on the agenda. Early in the meeting, they state their purpose in evaluation. Later in the meeting, they evaluate the speakers #1, #2, & #3 in order.
However, instead of allowing us to have Evaluator #1 & #2 appear twice on the agenda... it auto corrects the second appearance of Evaluators #1 & #2 to Evaluators #3 & #4.
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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 9 months ago #70163

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You can disable the automatic renumbering if it does not work for you... just uncheck the checkbox at the top of the editor.
Regards,

Steve James, DTM
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Officer Emeritus, Mindful Communicators (Club 1966, District 52) A President's Distinguished Club for each of the last 10 years.

>>> Please put your club number in your forum profile. CLICK here to edit your profile.
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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 8 months ago #70335

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I have made some updates to this feature to (hopefully) allow it to work well for more complex agendas.

In addition to supporting multiple occurrences of a numbered role or multiple "keyworded" occurrences of a numbered role (e.g., *Evaluator #1* Gives their Evaluation), it should also be able to handle more complex agenda items where it contains both a the keyworded numbered role and a reference to a numbered role in a different agenda item.

For example,
*Evaluator #1* Gives their Evaluation of Speaker #1

The askerisks make this agenda item tied to the role "Evaluator #1". However, the additional reference to "Speaker #1" should also get renumbered if you were to reorder the Speakers. For example, if you moved the current Speaker #1 to the Speaker #2 slot, you should find that the Speaker #1 reference in this agenda item also gets updated.

This is an example of what I am referring to as a "complex" agenda item for this feature... multiple numbered roles referenced in a single agenda item.

For future reference, you should always consider trying out the renumbering on a copy of your agendas that you really do not care about. I have tried to make this feature handle a number of edge use cases that I never expected to support, but for every feature I come up with to support a variety of use cases, somebody always seems to find a way to break my code. :lol: It is a good thing I like an intellectual challenge.

Remember, you are not obligated to use this feature... you can shut it off if it is not working as you expect.
Regards,

Steve James, DTM
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Officer Emeritus, Mindful Communicators (Club 1966, District 52) A President's Distinguished Club for each of the last 10 years.

>>> Please put your club number in your forum profile. CLICK here to edit your profile.
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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 8 months ago #70361

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Now when you reorder rows in the agenda, the code applies a temporary gold highlight (for about a second or two)i to draw your attention to what is being changed by the code. You will notice that it is also applied to the times in the left most column, as those are updated also when you reorder rows.
Regards,

Steve James, DTM
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Officer Emeritus, Mindful Communicators (Club 1966, District 52) A President's Distinguished Club for each of the last 10 years.

>>> Please put your club number in your forum profile. CLICK here to edit your profile.
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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 8 months ago #70412

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Should the check box appear where it does? For the sake of consistency and continuity perhaps it should be with the other agenda options?
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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 8 months ago #70415

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auto renumber is at the top of the agenda when you edit an agenda.

Thank you,

Brian McDonald DTM, PDD D61
FTH Lead Technical Support
member Cataraqui Valley Toastmaster 9560
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NEW FEATURE - Automatic Renumbering of Numbered Roles 5 years 8 months ago #70424

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The agenda settings are global for everyone in the club. I am not a big fan of forcing conformity in usage except for where consistency makes sense. People use software differently and should be allowed to do so.

The auto numbering is just intended to automate something that otherwise cumbersome. Its state is saved locally on your computer, which allows it to be on or off independently for each person editing agendas in the club. Some people may want to use it, some may not. Forcing everyone in the club to use it or not use it is the wrong approach, IMHO.

This saves a wee bit of storage on the server and allows each person to use or not use the feature as they see fit.
Regards,

Steve James, DTM
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