TOPIC:

661: Hello:

What are the best practices for adding new members using the new "Opt. In" feature built into freetoasthost?
Is the welcome email automatically sent after the new member opts in?

Thanks!
Petter

The opt-in email is automatically sent by the system whenever someone is added in any category.
For members you still have to manually send the welcome email after the member opts-in.

Brian said: "The opt-in email is automatically sent by the system whenever someone is added in any category"
Does the Admin/Webmaster automatically get a copy of the Opt-in email sent to each new member, or just a notification that one was sent? (If I got a copy I don't remember so I'll have to look for it; if I did not get a copy, I wish there was the ability to resend it if a new member hasn't Opted-in within X-days - say from the notification pop-up I get that someone will be removed in Y days.)
I have a new member who either lost the original message (he joined June 2 and will be removed by July 5), or become confused about it.
If the ability allowing Admin to resend Opt-in messages (from the pop-up) can't be added, would it be better to
1) Remove him now (before FTH automatically removes him), then add him again to generate a new Opt-in message?
2) OR let FTH delete him automatically first, and then I add him again so FTH will generate a new Opt-in message for him?

1) there already is a choice to resend the opt-in email in the member management

desplainestoastmasters:

You should review the Settings tab in the Membership Management module.
I already thought of many of things you are asking about, including the resending of opt-ins that Brian mentions.

Thanks. Brian & Steve. I hadn't even noticed it among the long list of Member Management option. (I haven't used more than two in that list in 3 years as Admin.) I was able to resent the Opt-in request, and the person finally Opted-in so he now appears among the Members in Agenda droplists. Am I the only Webmaster that didn't notice it? PS: If it was so important, it should have been at the top of the list (in Red).

desplainestoastmasters:

It is in blue in the menu.

It is also mentioned in a pop-up notification that shows when a new member is added.

I also had sent out an admin message about this.

Honestly, we do try to make these things conspicuous. It is frustrating that for everything we do to make these things obvious and conspicuous, it seems that there are always users who say that they did not see it and we need to do more. We could make flashing neon colored messages all over the screen, but then someone would probably complain about that.

I just think that people are subjected to information overload... We are fighting for users attention amongst all the other things they are trying their best to pay attention to. It is an ongoing challenge.

And...it is temporarily added to the Important Information -- Please Read.

But as Steve mentioned, it is difficult to get all members to notice all of the information that is being provided.