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Hi Steve, Yes, we use the feature where a member can sign up for their own roles. Thanks for keeping your product up to date and user-friendly.

Michelle
Club 6193

Hi Steve, Thanks for enabling that feature. I myself love it and use it every time or VPE sends out the agenda.
It makes it so easy to get a quick count of those who will be in attendance, just based on the emails received.
My club has become very proficient in using the feature as well!

I have now added the buttons for viewing the Pathways Resource PDFs into the emailed agendas.

Steve...My opinion is to keep the enhancements coming on the agendas....Good work...Thanks.....Don S 3577689

I have now "baked in" the emailed agenda enhancements that were enabled by the "Include Response Links" option in the email agenda dialog. I have also removed that option as it is now essentially enabled all the time.

I could put it back the way it was, but I want to see how people react to this being the "norm" for emailed agendas. (My preference would be to just use the enhancements all the time.)

I have added another enhancement to the emailed agendas called the "Email Again" button. It is located to the right of the Print button.

Because the emailed agendas are only a static snapshot of the actual online agenda sent at a specific point in time, they can become "stale" and out of date with the actual agenda. This can result in some user frustration if they are trying to sign up via email for a role that someone else has already taken since the agenda email was originally sent.

The "Email Again" button enhancement is my solution for this situation. If the emailed agenda you are looking at is a few days old, you can immediately request an updated version be emailed to you by clicking the "Email Again" button. Note that while this does not require a login, it is sent to the person who the original email was sent to. If you forward the agenda to someone who then clicks the button, the email would be sent to you, not the person with the forwarded agenda. I can probably tweak this in the future by doing the MAILTO and abbreviated login in approach for this link button, but I thought I would like to get this enhancement out now and make improvements later.

Hi Steve, I agree with you that the email showing the agenda can become stale. Even though there may not be many changes, it's inevitable that a change will occur. I used to be able to send the email WITHOUT showing the agenda, but now if I click OMIT Agenda, nothing comes through on the email.

The reason I didn't show the agenda on the email is people would just look at the email and not click through on the link to either confirm their role or state their attendance. They would look at the email and didn't think further action was necessary. Either way, if that features doesn't return, I can live with that. But it is nice to encourage all members to click through to the agenda. IMHO

You're still doing a great job. Thank you.

mdettlaff wrote:

Hi Steve, I agree with you that the email showing the agenda can become stale. Even though there may not be many changes, it's inevitable that a change will occur. I used to be able to send the email WITHOUT showing the agenda, but now if I click OMIT Agenda, nothing comes through on the email.

The reason I didn't show the agenda on the email is people would just look at the email and not click through on the link to either confirm their role or state their attendance. They would look at the email and didn't think further action was necessary. Either way, if that features doesn't return, I can live with that. But it is nice to encourage all members to click through to the agenda. IMHO

You're still doing a great job. Thank you.

Thanks for the heads up... I will take a look at this.

Yes, we use the features to confirm or opt-out of roles, it can be quite useful.

Thank you for this enhancement, Steve. However I do not see any button to enable viewing Pathway Resource PDF's on my emailed agenda. Am I missing something ? Thanks

Ralston Maloney
Administrator Club 2976
VPE Club 7902

ramalone wrote:

Thank you for this enhancement, Steve. However I do not see any button to enable viewing Pathway Resource PDF's on my emailed agenda. Am I missing something ? Thanks

Ralston Maloney
Administrator Club 2976
VPE Club 7902

The buttons should just show up for Pathways speeches in emailed agendas. Keep in mind though that they will not show unless a speaker has already selected a Pathways speech via the online agenda--if that has not yet happened, then no buttons show up. The server only takes information that has already been entered to figure out which PDFs to make the buttons link to.

I have had a member tell me that he could respond to meeting requests through the email, but could not log into his account to respond online. I think he had just forgotten his password, but it definitely made it handy that the email had the links so that he could just click on the link to respond without worrying about getting logged into the site.

jim
Portland Toastmasters, Club #31