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Meeting Emails 4 years 7 months ago #77005

pafrco Topic Author Offline New Member Posts: 9 Thank you received: 0	I'm writing to ask for details regarding the logic for sending emails to members using the Send This Email To function for emailing the agendum for a meeting. Will you please advise what the logic is for each option eg. Unconfirmed Roles will included Members NOT attending. TIA 2011260/6219
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Meeting Emails 4 years 7 months ago #77007

Brian Offline Administrator Posts: 11642 Thank you received: 3880	Please Just ask your specific question, we don't detail logic here. Thank you, Brian McDonald DTM, PDD D61 FTH Lead Technical Support member Cataraqui Valley Toastmaster 9560
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Meeting Emails 4 years 7 months ago #77009

Brian Offline Administrator Posts: 11642 Thank you received: 3880	The club number you are showing in your profile is not correct. That club does not show you as a member please correct. Thank you, Brian McDonald DTM, PDD D61 FTH Lead Technical Support member Cataraqui Valley Toastmaster 9560
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Meeting Emails 4 years 7 months ago #77010

pafrco
Topic Author
Offline
New Member
Posts: 9
Thank you received: 0

Thank you for your prompt responses Brian. Excuse my ignorance, I cannot see where to change my club number in my profile.

I decided to personalise emails today only to discover to my dismay that I was spamming members. For example I sent a personalised email to those that had advised they weren't attending and another to those that hadn't confirmed roles. I expected that those that had advised non attendance would not be included in the non confirmed roles list.

Hence, my request for information about the logic associated with who is included in which emails.

2011260/6219

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Meeting Emails 4 years 7 months ago #77011

Brian
Offline
Administrator
Posts: 11642
Thank you received: 3880

menu under FREETOASTHOST 3 "Update Profile"

All those options are listed in the pull down, depends on how they advertised their non attendance. You will need to be specific.
Which dated agenda
Which email selection option(s) did you pick
Who received emails you did not think should ( first names )

Thank you,

Brian McDonald DTM, PDD D61
FTH Lead Technical Support
member Cataraqui Valley Toastmaster 9560

The topic has been locked.

Meeting Emails 4 years 7 months ago #77012

pafrco Topic Author Offline New Member Posts: 9 Thank you received: 0	Ana received Members w/ No Mtg Role when she was recorded as not attending in the attendance list. I did not expect that this would be sent to those having notified non attendance. 2011260/6219
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Meeting Emails 4 years 7 months ago #77019

SteveTheTechie
Offline
FreeToastHost Developer
Posts: 13529
Thank you received: 3831

pafrco wrote:
Ana received Members w/ No Mtg Role when she was recorded as not attending in the attendance list. I did not expect that this would be sent to those having notified non attendance.

You are correct that the "Members w/ No Mtg Role" option was not considering attendance. This has now been corrected--please confirm that it is working as expected now. The issue (and fix) should have only affect this option as it requires special handling in the code to determine the recipient list.

Thanks for the report!

Regards,

Steve James, DTM
FreeToastHost System Developer
Officer Emeritus, Mindful Communicators (Club 1966, District 52) A President's Distinguished Club for each of the last 10 years.

>>> Please put your club number in your forum profile. CLICK here to edit your profile.

The following user(s) said Thank You: pafrco

Last edit: by SteveTheTechie.

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Meeting Emails 4 years 7 months ago #77023

pafrco Topic Author Offline New Member Posts: 9 Thank you received: 0	Dear Steve Thank you! Works like a charm. warm regards Pamela 2011260/6219
	The topic has been locked.