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Printing Sign-Up Sheet Issues 1 year 2 months ago #89915

  • sylvan.jonas@yahoo.com
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I'm president of Toastmasters Club 637.  I'm playing with the meeting agenda features.  One feature that I'm trying to use is the Print Role Sign-Up Sheet.  According to the description, it's supposed to print out the dates across the top column and the roles along the left side of the sheet.  When I print out the sheet, it only lists the dates across the top, but there are no roles listed at all along the left side.  What am I doing wrong?

Thank you,
Sylvan
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Printing Sign-Up Sheet Issues 1 year 2 months ago #89918

  • Pam
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There are two issues here:
1 - you only have one future agenda which the system regards as the current agenda.  
2 - none of your roles are sign-up roles.  The sign-up sheet only lists sign-up roles.
See the "Edit Role" section of this documentation for how to change role settings: support.toastmastersclubs.org/doc/item/editing-an-agenda
Pam Holley, DTM
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Redlands Toastmasters Club, Secretary 2023-2024 redlands.toastmastersclubs.org/
HOT, President 2023-2024 hot.toastmastersclubs.org
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Printing Sign-Up Sheet Issues 1 year 2 months ago #89919

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In answer to your first point, I have agendas setup through March, so I do have more than one future agenda.
In answer to your second point, I do have roles setup and even have people assigned to roles for the past two weeks and the upcoming week.  But the roles I have setup are not displaying when I want to print out a sign up sheet.  So I'm still lost as to what else it could be.

Thank you, 
Sylvan
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Printing Sign-Up Sheet Issues 1 year 2 months ago #89920

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I can only see 2 agendas (8 & 15 Feb)
Even though you have assigned people to roles, you haven't ticked the setting that allows members to sign up for them (Non-sign up roles typically apply to roles such as Presiding Officer & SAA as they are reserved for those officers (and usually set in the agenda templates), or special events.  Please read the documentation I pointed you to in my previous post.
Pam Holley, DTM
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Redlands Toastmasters Club, Secretary 2023-2024 redlands.toastmastersclubs.org/
HOT, President 2023-2024 hot.toastmastersclubs.org
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Printing Sign-Up Sheet Issues 1 year 2 months ago #89921

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Yeah.  I've been playing around with the templates.  I'd create several agendas for the month and then delete them and recreate them again whenever I changed the template.  You just happened to look at a time when I had deleted the templates.  But you did mention that I did not have the "user can sign up for this role" checked.  That is correct.  Before I became president, no one was using this agenda feature.  I'm trying to slowly work them into it.  I still have them sign up for roles using a spreadsheet.  I thought this feature would have been neat to have.  But once I went back and checked off that box that allows users to sign up for roles, I was able to get the signup sheet printed that I wanted.  That was the missing link in my problem.  Thank you so much for your help.
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