TOPIC:

652265
In our club (and some others I have visited) the Toastmaster for the meeting is the main person responsible for the theme, and making sure the roles and speaking slots are filled. However, there is no way the toastmaster of a meeting can edit the meeting (unless is one of the 3 officers who can, or you give them the admin password). It would be great if the person who is designated (volunteers) as toastmaster for a meeting can then fill in speaker slots etc. Relying on the VPE to do this is just one more job that can overload the VPE.

support.toastmastersclubs.org/doc/item/editing-an-agenda

Role type

There are five settings:

Roles to which members can sign up. If this is checked, a sign-up button will appear for the role on the sign-up screen and the role will be included on the printed Meeting Sign-Up Sheet.
Speech. If this is checked, the speech details boxes will appear in the finished menu.
Printed role. Leave this UNchecked if you want an item to appear on the website or email agenda only.
Typical uses for UNchecking this are to establish backup speakers, meeting set-up roles, and to allow recording votes (after the meeting) for Best Speakers, Best Evaluators, Best Table Topics, etc.
Problems with items failing to print, or members being unable to sign up, are often caused by not setting these boxes correctly.

The person assigned to this role can edit the agenda.
Usually, this will be the Toastmaster, Chair of the meeting or Club President. This setting can also be used with a one-off role such as Chief Judge. In addition, it will be helpful to clubs defining roles in languages other than English.
If you're setting up a new agenda or template and enter a role name such as Toastmaster, you'll be asked if you want the person in this role to be able to edit the agenda.


Ignore this role / agenda item in historical reports.
This is particularly useful where an agenda item is used for announcements, "cannot attend" notices or other items that aren't really a meeting role. It can also be used for occasional roles such as Chief Judge.