TOPIC:

A valued member was confused by the automatic notification of her absence being marked by another member (e.g., officer, Toastmaster) because it didn't state the date of the agenda, which was embedded in the email with a link that requires an extra click to read. Given most members may be overwhelmed with emails with limited bandwidth to take this extra step to read especially if viewed on their mobile device, can officers edit these notifications (similar to the New Member Welcome Email) to make them more readable and concise with the date of the the agenda that the system notifies for attendance or absence?

Alternatively, is there a way to edit the agenda by updating a member's absence without notifying them to ensure our attendance reports are accurate for determining quorum based on our definition of inactive members, which involves a specified number of absences? For example, if one removes the assignee on the agenda or marks the assignee as absent, does the system automatically notify the assignee in both or one of the cases with the same message?

Currently, this requires members to update their email settings in their profile and most members don't know how or have time to do this, let admins disable this notification, etc. This would help minimize unnecessary emails to involved stakeholders.

Virtual Parliamentarians #7850496

Go to meeting agenda settings / global settings tab.
In the Notification Settings box you can uncheck the " Also notify affected members of attendance changes made in the dated agenda editor" box - that will prevent the notifications from going to any members.

Alternatively, members who don't want these notifications can switch them off in their profile / email settings: notification of attendance record updates.

Pam, thanks for the quick and helpful response to disable notifications to affected members!