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TOPIC: Agenda Updates

Agenda Updates 6 years 10 months ago #2504

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Some enhancements to the agenda:
The same role requiring multiple member signups (ie speakers,evaluators) can now be written with "#X" (where X represents a number), so the role reports will count those as just one role. For example,

Speaker #1
Speaker #2
Speaker #3

will all show up on the role report as just "Speaker", keeping the stats accurate for those who have taken the role. Roles for one member with multiple items on the agenda should be entered by enclosing the keyword with "*". For example,

*Toastmaster* Welcomes Members and Guests
*Toastmaster* Closes Meeting

will appear to members, and on the printed agenda as

Toastmaster Welcomes Members and Guests
Toastmaster Closes Meeting

BUT, these roles are now linked together by the keyword "Toastmaster", so when someone signs up for the first role, the member is also shown as taken the other roles using that keyword*. [*]The admin, TM of the meeting, and/or VPED can now assign a name to roles that are set as roles in which members cannot sign up for. This is ideal for agenda items like "President Conducts Business" -- now the name of the president can appear on the agenda just like the other names. [/list]

* when a member select a role, it will not immediately populate all the associated roles, it will require a refresh to see them.

Bo Bennett, DTM
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RE: Agenda Updates 6 years 10 months ago #2509

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Wow, nice chages! Time to update the agenda, ROFL!
Alan McNamee, ACS, ALB
San Antonio President's Distinguished Club 9434
Club President - Area Governor F-24, District 55

SanAntonio.ToastmastersClubs.org
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RE: Agenda Updates 6 years 10 months ago #2513

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Great addition!
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RE: Agenda Updates 6 years 10 months ago #2520

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As Alan says - time to update the agenda again.

I'm still waiting for it to be able to make me a cup of tea. :)
Jane Atkinson, DTM
Auckland, New Zealand (D112)
Ernst&Young Achieving Potential, club 1137486
Sgt-at-Arms, Tōhī bilingual Māori / English Toastmasters, 5316066.toastmastersclubs.org
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RE: Agenda Updates 6 years 10 months ago #2528

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Quote from JaneAtkinson on Saturday, September 3rd 2011 @ 10:57 AM

As Alan says - time to update the agenda again.


Quote from JaneAtkinson on Saturday, September 3rd 2011 @ 10:57 AM

I'm still waiting for it to be able to make me a cup of tea. :)


Jane, just wait. Go to sleep, wake up an you might just have it!
Alan McNamee, ACS, ALB
San Antonio President's Distinguished Club 9434
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SanAntonio.ToastmastersClubs.org
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RE: Agenda Updates 6 years 10 months ago #2532

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Bo, consolidating the roles in this manner and having the agenda print the member's name are excellent enhancements, thank you.
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RE: Agenda Updates 6 years 10 months ago #2535

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One more change I forgot to add... I change the printed agenda so the photos will be 1/2 the size when printed.
Bo Bennett, DTM
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RE: Agenda Updates 6 years 10 months ago #2537

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Just to be clear, should the associated roles be defined as "member can sign up", or not?
Jane Atkinson, DTM
Auckland, New Zealand (D112)
Ernst&Young Achieving Potential, club 1137486
Sgt-at-Arms, Tōhī bilingual Māori / English Toastmasters, 5316066.toastmastersclubs.org
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RE: Agenda Updates 6 years 10 months ago #2541

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YES.
Bo Bennett, DTM
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RE: Agenda Updates 6 years 10 months ago #2545

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Another change I forgot to mention (don't worry, this will all be in the docs), I am now recognizing "Contestmaster" and any title with the word "Chair" in it as toastmaster of the meeting, so they will have TM access to the agenda.
Bo Bennett, DTM
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RE: Agenda Updates 6 years 10 months ago #2546

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Great enhancements, Thank You!
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RE: Agenda Updates 6 years 10 months ago #2562

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Thanks again, Bo, for listening to our concerns and suggestions! Much appreciated!

Like Jane, though, I'm still waiting for FTH2.0 to make me a cup of tea!
President, Night Vision Toastmasters, Vancouver, British Columbia
Club 8139
www.facebook.com/NightVisionTM
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RE: Agenda Updates 6 years 10 months ago #2564

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I haven't tried these yet, but they sound like excellent improvements. Our VPE will be pleased.
8825.toastmastersclubs.org
Pam
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RE: Agenda Updates 6 years 10 months ago #2580

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Bo, you outdid yourself with this round of fixes. Excellent response to this community. That helps solve several things on my wish list - almost like Christmas, but earlier. Now back to the agenda template.
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RE: Agenda Updates 6 years 10 months ago #2783

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Quote from BillBienia on Saturday, September 3rd 2011 @ 3:53 PM

Bo, you outdid yourself with this round of fixes. Excellent response to this community. That helps solve several things on my wish list - almost like Christmas, but earlier. Now back to the agenda template.


I have not read these posts yet, but I can tell by what I have already seen that my VP of ED will also be very pleased.

This seems like THE Hot topic of the forum!
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RE: Agenda Updates 6 years 10 months ago #2936

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Now that the "changes" to the agenda have settled down I believe I will update my agenda. Thanks for listening to us Bo.
Tim Mullins, DTM
President
camarillo.toastmastersclubs.org
Club: 947

VP Education
elitetoastmasters.toastmastersclubs.org
Club: 3919454[/i][/b]
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RE: Agenda Updates 6 years 10 months ago #3100

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Are the *Role* lines going to appear on the signup screen -- or just during maintenance?
4664 www.plazatoastmasters.org
8825 www.masterstm.org
2617087 2617087.toastmastersclubs.org
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RE: Agenda Updates 6 years 10 months ago #3101

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Just when editing.
Bo Bennett, DTM
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RE: Agenda Updates 6 years 10 months ago #3112

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Quote from Bo on Saturday, September 3rd 2011 @ 12:38 PM

Another change I forgot to mention (don't worry, this will all be in the docs), I am now recognizing "Contestmaster" and any title with the word "Chair" in it as toastmaster of the meeting, so they will have TM access to the agenda.


The title with the word Chair will encompass role name like Chair, Chairman, Chairwoman, Chairperson, Contest Chair, etc.

What happens when both Chair and Toastmaster are on the Agenda, which is the case in our Club and others I know of.

Is the first one found be the Official person allowed to update the agenda. That would be the case in many Clubs, but I cannot make a blanket statement that the case is always true.

Or will the Chair just be another person in the list of those with permission to edit the agenda, and let the Club decide which role will be responsible, i.e. VPEd, Chair, Toastmaster. (I didn't include the Admin since I see the Admin as a fixer if all else fails, before calling support.) Allowing both would be the most desirous situation, I feel.
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RE: Agenda Updates 6 years 10 months ago #3129

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Something else to consider (if there's not enough already) is having multiple Contest Chairs and Chief Judges. We had different chairs for our last contests, which allowed 2 people to get CL credit. We had only one Chief Judge for the evening, however it's the Chief Judge who arranges for the judges, so you might want the CJ to have access as well. I'm only saying...
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