TOPIC:

Dear friend
On our home page i we have different date photo pages which show the meeting activities. Instead of having different date page we intend to have a folder where it can be named year wise and the different date pages are put in to it.
Pl. advice whether it is possible ? If possible then how to do the same


Club no 1602963

My suggestion would be to set up a new page listing the years with indentations for the months and then the dates, something like this:
2014 – 2015
• November
• October

• 2014-10-xxxxx
• 2014-10-xxxx
• 2014-10-xxx
• 2014-10-xx

• September
• August
• July
2013 – 2014……….

And so on (x’s representing the day of the month – you can also use other text rather than the date to describe the page that will display in a meaningful way, e.g. Club Contests, Changeover Party, etc).

Once you have done that, link the existing pages to their respective dates on this new page. To create the links you use the link icon and paste in the URL of the page (which is your club website name followed by a “/” and the web page name as set out on the page, including the “.html”).

As you have so many pages I suggest that you open each photo page and copy the URL from the address bar into a temporary word or notepad document, then set up the links on your new page (highlight the full date or text you want to describe the link, select the link icon and paste in the relevant URL from your temporary document).

Once that is done you set the page type for the existing pages to “Unlisted Access”. They won’t show on the menu anymore, but will be accessible via the links on your new page. You can also add other content to the new page.

To create a folder you would have to copy your existing pages into documents of some sort (preferably pdf) and load them using your FTH file manager, see the documentation here: support.toastmastersclubs.org/doc/item/file-management. To make them easily accessible you would create links to those documents in a similar fashion to what I have described above. I think the links to unlisted pages would be an easier solution.

As an aside, when adding pages as you have done, it is always best to use a date format (or naming convention) that will sort the pages logically, e.g. yyyy-mm-dd. There is also an option to set the menu position, but even that will be easier to maintain with a logical naming convention.

Just to add a couple of things to Pam's excellent reply...

First of all, I was very moved and inspired by all the photos. It is like a wonderful photographic history of your club. Your club deserves high praise for all the work that has obviously been done to maintain all the photos. Very impressive!

Next, the only things I would add to Pam's comments are:

1. You will likely find it easier to maintain and manage this in the future if the photos are in some sort of files, like PDFs. After the next update to the system is released shortly, you will be able to save those pages containing the photos directly to independent html files on your computer. You can then use your browser and any free print-to-PDF tool (e.g., CutePDF, PDFill, etc.) to convert the pages to PDF files. It will be easier after the system update is released since you will not have to content with the menus and all the extra stuff getting into the PDF files if you export to independent files first.

2. I like Pam's comments about some sort of index with links in it. Here is another additional approach to this that you may find useful:
Check out the following tool: www.a-pdf.com/faq/any-tool-to-batch-crea...ber-of-pdf-files.htm
With this you could create thumbnails images of the PDF files that you upload to your index page. You could link the thumbnails to the PDF files containing your photo galleries. You can create links for images just like you can for text.