TOPIC:

We've had problems with people leaving comments on a meeting agenda and that comment sticks around for all following meetings. The only way to remove this comment is for the administrator to sign in and remove it manually. Is there some way to allow the VPE to edit the comments? Why do the comments appear for all following meetings and not for the current meeting?

Club 532

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This is the first I have heard of an issue with the meeting notes.

Edited above

Ok... that is a start. Can you provide some meeting dates that show the issue?

The note from Elizabeth appeared on multiple meetings (as well as other removed instances):
tarsustm.com/agenda-00816777.html?includeall=1
tarsustm.com/agenda-00816770.html?includeall=1

This meeting in the future shows a comment that was clearly written in the past:
tarsustm.com/agenda-00760591.html?includeall=1

Do you create future meeting agendas from past ones? I am wondering if the meeting notes are just getting carried forward during the copy and not getting cleared out.

I'm not sure but that does sound plausible. Regardless, we would like to have a way to prevent this from happening since each time it involves having the administrator sign in to remove old comments.

Jake wrote:

I'm not sure but that does sound plausible. Regardless, we would like to have a way to prevent this from happening since each time it involves having the administrator sign in to remove old comments.

Ok, I just tried this, but it did not copy the meeting notes... creating a new agenda from a past agenda works fine.

While I appreciate your desire to get a fix, I need to be able to reproduce the problem to fix it. I need you to talk to whoever is creating the agendas and let me know the exact steps they are using to create new agendas. (e.g. what are they creating them from)

I appreciate that this is so for unreproducible but that does not negate the desire to allow users other than the administrator to change the notes. I'm still suggesting there should be an enhancement to allow the VPE (or selectable role) to edit the notes.

As you do not seem to be willing to help me find a way to reproduce the problem you are claiming, I am not willing to put any more time into this and I am locking this thread.

As far as requests for feature enhancements, there is Improvement Suggestions forum that is specifically for those.