TOPIC:

When a member moves to another club, are the records of his/her speech participation purged?
Thanks!

FTH records are club specific, they do not follow the member.

The manuals and the records at Toastmasters International do follow the member.

Are the records of an individual automatically purged at the club level then? Tks.

If you move the member to former member then the records are kept. If you delete the member then the records are purged.

Technically, if a member is deleted, all that really happens is that the member's identity is deleted. Any associated records in the db stay put... They have to because the agenda itself is the role history. We cannot purge history without destroying roles and agenda items. The converse is also true... if you delete agendas, role history goes away.

Because of this, what really happens if you delete a member is that you see past agendas where the system knows someone had the role but cannot determine who, so you see "(Former Member)" then.

The key distinction here is that "role history" is a fiction promoted by the design of FreeToastHost. All there really is are agenda records for various meeting dates that are associated to members via a member table record id. The role reports just present that information in a palatable way that makes it look like there is such a thing as a "role history". All you really seeing are "repackaged" agenda records in the report.

Thank you, Steve.

I understand the concept of tables, indexes and views, etc, as found in a DB. That makes perfect sense to me.

Q: What would be the question to ask of a former club so someone could obtain those records without too much confusion?

Thanks again.

Every member can pull their own role and speech report before leaving the club.

Well, if the former member is in your Former Members list vs having been deleted, then you just need to temporarily move them to the members list so that the system will allow you to access them in the agenda module. (then move them back to the former list after)

If you have deleted them, it is likely going to be very difficult to get history because their identity would be lost. Even if I recreate a new member record for them, it would have a new different member record ID, so it would be a major headache to get all that re-matched up again.

Thank you for shedding some light on that. We'll resort to the good old hard copies of the manual in this case.

Sadly, my experience is that most members don't even know the reporting tool exists. I shared with my club recently and was surprised to find out as much. Had I known myself about this, I would have pulled those records before I left.

I'll be sure to guide others along this path, should they care about their records.

Thanks Brian. I appreciate your rapid replies to my post. Do you ever sleep?

J.

Sleep is for the young