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Names Drop off Future Agendas 4 years 8 months ago #76061

  • vshipley
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We've had a few instances where I've added names from a signup sheet onto future agendas, checked to make sure they show up, and later when printed the names aren't there. It's got us mixed up a few times, but last week a member complained that their name isn't showing up even though they signed up for a role. I can't pin down exactly how many times this happens (happened at least 3 times in the last 6 months) or any similarities in when it doesn't seem to work. Have there been other instances of names dropping off?
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Names Drop off Future Agendas 4 years 8 months ago #76062

  • Brian
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We will need exact dates members were added, when they were no longer showing, how were the members added and to what roles, the dates of the agendas and the members first names. Some date, and someone, just isn't enough information.

Thank you,

Brian McDonald DTM, PDD D61
FTH Lead Technical Support
member Cataraqui Valley Toastmaster 9560
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Names Drop off Future Agendas 4 years 8 months ago #76063

  • vshipley
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Thank you. I suppose the easiest way to track this would be for each week to capture the multi-week signup sheet after it is changed, and then each week double-checking as we print the next one. I understand that you can't figure out what's going on without hard data, so we'll work on securing that in the future.
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Names Drop off Future Agendas 4 years 8 months ago #76089

  • SteveTheTechie
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The sign-up sheet depends on consistent roles in the agendas from one week to the next. If you have inconsistent roles, you may see N/A's on the sign-up sheet where roles are non-existent for a particular agenda. ***not a bug***
Regards,

Steve James, DTM
FreeToastHost System Developer
Officer Emeritus, Mindful Communicators (Club 1966, District 52) A President's Distinguished Club for each of the last 10 years.

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Names Drop off Future Agendas 4 years 8 months ago #76096

  • vshipley
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Thank you, I've noticed the N/A. The signup sheets are manual, passed around during each meeting. After the meetings I manually plug in the names, and double check the multi-week list to see that I've recorded it properly. Later, when we print the same signup sheet for people to sign up, names are missing. I was thinking there was a known problem with names dropping off, seems there isn't, so we'll be very clear when we add names, capturing information about when they show up and when they don't. IF it happens again, I'll be sure to give you good information to trace down the culprit (which could be us).
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Names Drop off Future Agendas 4 years 8 months ago #76098

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It could just be people dropping roles.

We have not heard of any names dropping off as an issue.
Regards,

Steve James, DTM
FreeToastHost System Developer
Officer Emeritus, Mindful Communicators (Club 1966, District 52) A President's Distinguished Club for each of the last 10 years.

>>> Please put your club number in your forum profile. CLICK here to edit your profile.
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