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TOPIC:

File manager: making files available to officers only 5 years 4 months ago #72944

ronaichholzer Topic Author Offline New Member Posts: 5 Thank you received: 3	Hi FTH team, I'm the treasurer in my club (Unity, 6149), and I have a few documents I'd like to make available to officers, but not to members or the public. Is that possible now or will it be in the future? Thanks - I love the service. Ron Aichholzer
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File manager: making files available to officers only 5 years 4 months ago #72945

Pam
Offline
Administrator
Posts: 3593
Thank you received: 1071

This is not currently an option.

You could use a workaround:
Hide the Member Downloads Page
Create a Custom Page (Members Access) with links to the documents for members)
Create another Custom Page (Officer Access) with links to the officer only documents

This documentation explains how to link to files: support.toastmastersclubs.org/doc/item/linking-to-files

Pam Holley, DTM
FreeToastHost Ambassador
Redlands Toastmasters Club, Secretary 2023-2024 redlands.toastmastersclubs.org/
HOT, President 2023-2024 hot.toastmastersclubs.org

The topic has been locked.

File manager: making files available to officers only 5 years 4 months ago #72954

SteveTheTechie
Offline
FreeToastHost Developer
Posts: 13529
Thank you received: 3831

In the past, this type of file "meta-information" (extra file characteristics) was not stored in our database, which made adding new types of meta-info difficult.

However, earlier this year, I changed the system such that the file meta information is now stored in the db. This was a system architecture change "behind the scenes".

Because of that, you may see an officers only file type added over the next year or so as my spare time permits. However, note that it is not a high priority at the moment, and I would need to make some design decisions (e.g. how to access officer only files from downloads and who can set them as officer only in file manager) that I am not focused on at the moment.

Regards,

Steve James, DTM
FreeToastHost System Developer
Officer Emeritus, Mindful Communicators (Club 1966, District 52) A President's Distinguished Club for each of the last 10 years.

>>> Please put your club number in your forum profile. CLICK here to edit your profile.

Last edit: by SteveTheTechie.

The topic has been locked.

File manager: making files available to officers only 5 years 4 months ago #72955

SteveTheTechie Offline FreeToastHost Developer Posts: 13529 Thank you received: 3831	Moved to Improvement Suggestions Regards, Steve James, DTM FreeToastHost System Developer Officer Emeritus, Mindful Communicators (Club 1966, District 52) A President's Distinguished Club for each of the last 10 years. >>> Please put your club number in your forum profile. CLICK here to edit your profile.
	The topic has been locked.

File manager: making files available to officers only 5 years 4 months ago #72958

ronaichholzer Topic Author Offline New Member Posts: 5 Thank you received: 3	Thanks to both of you for your responses!
	The topic has been locked.

File manager: making files available to officers only 4 years 6 months ago #77209

SteveTheTechie Offline FreeToastHost Developer Posts: 13529 Thank you received: 3831	This was implemented recently. See: support.toastmastersclubs.org/2011-10-23...access-options-added Regards, Steve James, DTM FreeToastHost System Developer Officer Emeritus, Mindful Communicators (Club 1966, District 52) A President's Distinguished Club for each of the last 10 years. >>> Please put your club number in your forum profile. CLICK here to edit your profile.
	Last edit: by SteveTheTechie. The topic has been locked.

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