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open role in agendas - link for vpe to request a member to fill a role 1 month 3 weeks ago #83960

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As vpe it would be great to have a link on open roles in agendas. The vpe or toastmaster, could click the link, select the club member they'd like to email, and hit send. This would send an email to the selected club member showing the date and role, and that they've been requested to fill the role if they are available. Ideally the member could accept/decline (with comments?) right in the email, which would populate the agenda if they accepted.

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open role in agendas - link for vpe to request a member to fill a role 1 month 3 weeks ago #83961

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1) we always require your club number

2) this already exists in the emailed agenda, we will not duplicate functionality. Please read the Agenda documentation.
support.toastmastersclubs.org/doc/item/agenda-index
Thank you

Brian McDonald DTM
Lead Freetoasthost Support
support.toastmastersclubs.org

Cataraqui Valley Toastmasters
www.catval.com
Club #9560

Past District Director District 61 for 2016-2017
Serving Eastern Ontario, Quebec, and Northern New York
www.tm61.com
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open role in agendas - link for vpe to request a member to fill a role 1 month 3 weeks ago #83962

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Club 5763, Toastmasters Club of Fishers. thank you! I don't believe the functionality exists already - other than the ability to manually create emails for whatever reason.

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open role in agendas - link for vpe to request a member to fill a role 1 month 3 weeks ago #83963

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You did not read the documentation,
When you email the agenda from the system all open roles are shown with active links for members to signup from.
Thank you

Brian McDonald DTM
Lead Freetoasthost Support
support.toastmastersclubs.org

Cataraqui Valley Toastmasters
www.catval.com
Club #9560

Past District Director District 61 for 2016-2017
Serving Eastern Ontario, Quebec, and Northern New York
www.tm61.com
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open role in agendas - link for vpe to request a member to fill a role 1 month 3 weeks ago #83964

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Hello, I guess my request wasn't clear. I'm aware that agendas can be sent with active links for members to sign up for open roles..
What I am suggesting is a tool for the vpe or toastmaster to use to make is easier to target a specific person for one specific open role. Instead of sending the entire agenda to a chosen audience, maybe the toastmaster/vpe would prefer to send individual requests. For example, if a member has never been a grammarian before, a targeted email could be sent to that member saying that they've been requested to sign up for grammarian in this upcoming meeting. Otherwise, the member may just sign up for the same role they are comfortable with. Hope that helps clarify my suggestion.

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open role in agendas - link for vpe to request a member to fill a role 1 month 3 weeks ago #83965

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The VPE or Toastmaster can assign them the role to whoever they want, there does not need to be a specific email for this. Also in the agenda pull down it tells you how many times each member has done that role.

The function exists, just not the way you want to see it.
Thank you

Brian McDonald DTM
Lead Freetoasthost Support
support.toastmastersclubs.org

Cataraqui Valley Toastmasters
www.catval.com
Club #9560

Past District Director District 61 for 2016-2017
Serving Eastern Ontario, Quebec, and Northern New York
www.tm61.com
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open role in agendas - link for vpe to request a member to fill a role 1 month 3 weeks ago #83966

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Thanks. I'm aware of the features you pointed out. My suggestion was just to make things easier when targeting specific people to fill multiple open roles. In our club we don't put a member in a role unless they confirm first that they will actually be there to fill it (therefore the email). I thought it would be a great additional shortcut feature. Feel free to delete if the suggestion is not something that would be considered. Thanks for reviewing.

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open role in agendas - link for vpe to request a member to fill a role 1 month 3 weeks ago #83967

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What I believe you are essentially referring to is a "Recommend Role" feature that would allow the TM or VPE to suggest an open role to a specific individual outside of the normal emails and such.

We did discuss such a feature at some point (I had even started developing a prototype of it), but the issue is that it would likely generate a bunch more unwanted emails. The number of emails that users receive is something we are very mindful of and sensitive about. We certainly do not control all of the emails sent, but we are a bit wary to add features that would dramatically increase the number of emails.
Steve James, DTM
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www.linkedin.com/in/sejames
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Mindful Communicators - Club 1966, Presidents Distinguished Since 2008
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