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TOPIC:

Meeting Description doesn't save to Agenda Template 6 years 3 months ago #67100

KarWei Koay
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Posts: 3
Thank you received: 1

Hi!

I'm new to this forum but I have been in my club for about 4 years.

We print out an agenda for every meeting and normally we have a word document which we update before every meeting by transcribing role sign ups from the website.

We would like to print right off the website and to that end I have been working on revising our default agenda format on the website. We have a format that I think the club may be happy with, but then I just realized that, after saving the Agenda template that the Meeting Description does not get saved. We would like the printed agenda to have our club name and number, and the theme right at the top.

What's the best way to do this? Having to make manual edits to the the Meeting description for every new meeting added to the calendar would be less than ideal, especially it took my quite bit of fiddling to get the images and words to look just right.

Thanks in advance.

Attaching the desired "Printed Agenda.pdf", and the agenda we currently use (Template_Seamasters_Agenda_dropdown_lists_v20.docx)

Seamasters Club 7818

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Meeting Description doesn't save to Agenda Template 6 years 3 months ago #67104

Brian Offline Administrator Posts: 11647 Thank you received: 3880	FreeToastHost only has one format of printed Agenda. If you want something different you will have to copy and past toa word document in your own format. Thank you, Brian McDonald DTM, PDD D61 FTH Lead Technical Support member Cataraqui Valley Toastmaster 9560
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Meeting Description doesn't save to Agenda Template 6 years 3 months ago #67105

KarWei Koay
Topic Author
Offline
New Member
Posts: 3
Thank you received: 1

Hi Brian, Thanks for the quick reply!

I'm not sure if I described the problem correctly. I can get the FreeToastHost printed Agenda to work great for us. I just can't get the Meeting Description to save to the template for future meetings.

I can edit the Meeting Description for one meeting. But when I create future meetings and either use that meeting or use a template saved from that meeting, the Meeting Description reverts to the "Welcome to our meeting" default words and logo.

If I can get a workaround or fix for that, there's no issue with using the printed Agenda from FreeToastHost.

Seamasters Club 7818

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Meeting Description doesn't save to Agenda Template 6 years 3 months ago #67106

SteveTheTechie
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FreeToastHost Developer
Posts: 13529
Thank you received: 3831

You set the default Meeting Description from the Agenda Global Settings. That is consistently used for new meeting agenda setup. Templates do not contain the Meeting Description (it is ignored in them).

This is how it has worked way before I got involved. I may change it at some point in the future, but not currently a priority to update it.

Regards,

Steve James, DTM
FreeToastHost System Developer
Officer Emeritus, Mindful Communicators (Club 1966, District 52) A President's Distinguished Club for each of the last 10 years.

>>> Please put your club number in your forum profile. CLICK here to edit your profile.

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Meeting Description doesn't save to Agenda Template 6 years 3 months ago #67107

Brian Offline Administrator Posts: 11647 Thank you received: 3880	You have to change the meeting description in the Admin Agenda module. Please read the Agenda documentation. support.toastmastersclubs.org/doc/item/agenda-index Thank you, Brian McDonald DTM, PDD D61 FTH Lead Technical Support member Cataraqui Valley Toastmaster 9560
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Meeting Description doesn't save to Agenda Template 6 years 3 months ago #67108

KarWei Koay Topic Author Offline New Member Posts: 3 Thank you received: 1	Thank you both! That will do for me to get the agenda to work. Your help and support of FreeToastHost is appreciated by all of us, even if we don't tell you that often ! Seamasters Club 7818 The following user(s) said Thank You: SteveTheTechie
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