TOPIC:

Hello everyone, big thank you for everything that you do for toastmasters!

I am a club officer at Le Parolier 8861 and had a question about defining the administrator. Our current administrator is someone that has left the club years ago and one of our officers that has log in access (I`m sorry I am not too clear on the details) is looking to hand off the administrator to a fellow club officer.

I have proposed the following instead: that is to use our club gmail address instead as the administrator. The club has a gmail address that is used for a couple of things such as for our zoom account and is also the email that potential new members use to reach out. The google drive of that account is also shared with all the club officers so that is rather handy.

By setting the administrator as our club gmail address, this would make it so that we would never have to change the administrator again (hopefully).

Looking at this page however
support.toastmastersclubs.org/doc/item/administrator-info

The administrator's name should be up to date. Enter ONE person's name only.
Administrator's email: make sure that this is a working email address. Don't use one that is tied to your club website, or there could be problems contacting that person.

Do you feel that my approach could be problematic? The club officer that has admin access has told me that the following message also pops up on the page to set the new admin One e-mail address only please. Do NOT use your club website e-mail alias but in this case we are not using an alias.

Your experience would be very helpful
thank you!

The two informational bits are really just different ways of same thing... e.g, specifically, don't use a website provided email address, FTH provided officer address, or similar. That is just to prevent email loops, which in the past would crash the whole system. (we have more prevention in place for that now)

A gmail account should be fine. The only thing I would suggest is to put a forwarding rule in the gmail account so that *somebody* gets any emails that come from us. The website admin is intended to be our main point of email contact for your club (among other things), so naturally we want someone there who can actually get emails. We have transitioned more to admin notifications upon login (less emails), but we reserve the right to send the admin an email for something that is really important.

Hi Steve,

We have a forwarding rule in place for our gmail and one of our officer does check out our email quite frequently as that is our main point of contact with potential new club members.

It seems that it will be okay in that case

Thank you for your support!