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File Upload; How to set permissions for Specific Members for Same File 1 year 3 months ago #91242

  • Barry K
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I'm the new VPPR and site admin for our Club. I want to upload a file (excel) and assign access privileges to specific members. I'm unable to find this on our FTH admin console. Nor on this forum.
How do I do this?
- Barry K
Barry Koblenz, SR3
Vice President of Public Relations
Bethlehem Toastmasters 542.toastmastersclubs.org
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File Upload; How to set permissions for Specific Members for Same File 1 year 3 months ago #91243

  • Pam
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Please refer to the documentation here: support.toastmastersclubs.org/doc/item/file-management
There are four types of file access: Public, Members Only, Officers Only, and Hidden

You could add those members to a custom email group and send the file to the custom group address
or add a step and upload the file, give it hidden access, then send the link to the custom group
Pam Holley, DTM
FreeToastHost Ambassador
Redlands Toastmasters Club, President 2024-2025 redlands.toastmastersclubs.org/
HOT, IPP 2024-2025 hot.toastmastersclubs.org
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File Upload; How to set permissions for Specific Members for Same File 1 year 3 months ago #91245

  • les_saville
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Barry K
If the access you require is for your club's executive, then login as admin at the top website settings.
open access settings and you are able to  select specific executive to gain that access. Refer to screen shot attached
Les Saville DTM Past Division Director 2015
FreeToastHost Ambassador 2023
Member of Kings Langley Toastmasters Club 4875
Toastmasters International

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File Upload; How to set permissions for Specific Members for Same File 1 year 3 months ago #91273

  • Brian
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FTH only allows the downloading of files. If you want files to be updated by many people you will have to use a 3rd party file management application, Like Google Drive.

Thank you,

Brian McDonald DTM, PDD D61
FTH Lead Technical Support
member Cataraqui Valley Toastmaster 9560
The following user(s) said Thank You: Barry K
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File Upload; How to set permissions for Specific Members for Same File 1 year 3 months ago #91344

  • Barry K
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Thank you for all the replies. I successfully created a custom email group that includes officers and specific non-officers. I made the file hidden, accessible only per link.
AFA editing for group members, Brian's suggestion of Google drive is spot-on.
Barry Koblenz, SR3
Vice President of Public Relations
Bethlehem Toastmasters 542.toastmastersclubs.org
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