You can define your own groups for the purposes of sending email. For example, you could have a group of speech contest organisers or members who are planning to visit other clubs.

Your custom group members must all come from one of the main five pre-defined lists (i.e. members, guests, prospects, former members, club friends).

To create a new group, select which main list you wish the group members to come from. Then enter the group name in the field.

Add names to a group, using the pull-down menu and checking the desired names. Remember to save when you've finished.

An email address is automatically created for the group. It will be in the form
This email address is being protected from spambots. You need JavaScript enabled to view it.,
where "groupname" is the name of the group and nnnn stands for your club number.

For example, if the group is called "conference" and your club number is 999999, the email address will be This email address is being protected from spambots. You need JavaScript enabled to view it.

To delete a group

Select the group name, un-check all of its members, then click Save.

Who can send to a group

This depends on which of the built-in lists the custom group is made from.

If it was formed from the members list, then any member can send to it.

If it was formed from one of the other lists, then only officers may send email to it. It will also incorporate an "unsubscribe" feature so that people can opt out of receiving emails.

You can also create a group from the members, guests, prospects, former members, or club friends panels by selecting "create group" in the membership tools menu.

If you want the general public to be able to send to a custom group, it must have only one member in recipients list. See https://support.toastmastersclubs.org/doc/item/email-settings for further details.