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Agenda not updating to reflect prepared speech data additions

  • NotLiable
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Agenda not updating to reflect prepared speech data additions

11 years 9 months ago
#36002
Hello,
I used this forum's search feature but could not find anything, so forgive me if I'm asking an already answered question.

The agenda template I recently developed has 3 slots for prepared speakers and the default time value set for 7 minutes. Here's the issue: if while still logged in as admin I go, not in template mode but rather agenda edit mode, and plug a member in to one of those slots and set the speech time to, say, 20 minutes, the agenda does not update subsequent time values to reflect the change. I also tested this functionality by logging out as admin and logging in as a member and volunteering to fill the role. Since the system presents, and thus presumably "knows," the time values for all available project manual speeches, why is not the selected time value used to update the agenda time column values?
I have attached a screen shot which should prove helpful.

Art
Arthur Farnsworth, DTM, PM4
We The Speakers, 9376
In-Person Toastmasters, 3474192
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Re: Agenda not updating to reflect prepared speech data additions

11 years 9 months ago
#36007
You have to edit the role times to make it 20 minutes long, choosing the speech does not automatically change the roles span time.
Thank you,

Brian McDonald DTM
Silver and Wiser Online Toastmasters Club #777940

Technical Support Consultant for FreeToastHost
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  • SteveTheTechie
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Re: Agenda not updating to reflect prepared speech data additions

11 years 9 months ago - 11 years 9 months ago
#36008
NotLiable wrote: Since the system presents, and thus presumably "knows," the time values for all available project manual speeches, why is not the selected time value used to update the agenda time column values?

It is not as simple as you may think. Speeches in Manuals can change over time. The times are proposed for speeches, but actual times allocated may fall anywhere within the prescribed range for any one speech.

Also, the timeline for the agenda is frequently set before the particular speech is known for speakers. In the case of Advanced Speeches, the speaking time may be longer than the typical 5-7 minute speech (some are greater than 10 minutes). Therefore, if we just forced the allotted time for a speech to correspond to its prescribed time when the Speaker selects the speech, in many cases we would end up throwing off the timeline and causing the meeting to end late.

Because of those things, we do not force the time to be set for any particular speech when a member selects their speech. Currently, the VPE must adjust the timeline before printing the agenda to account for longer speeches.

The real solution is to designate an agenda item that time can be "borrowed" from to keep the end time consistent. Typically, this would be something like Table Topics or a break in the meeting. If we had that feature, then we could just set the speech times to match the max prescribed time for a speech project, and the system would make the adjustments to the timeline to keep the meeting end time consistent.
Last edit: 11 years 9 months ago by SteveTheTechie.
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Re: Agenda not updating to reflect prepared speech data additions

10 years 10 months ago
#49978
Slightly different topic but it's agendas and prepared speech data-related so I'll post here. It may have been a long time since the dropdown list presenting all manuals/projects has been updated. I know that T.I. has in the past few years updated some of the advanced speech manuals. I found what I believe is an error with a particular manual project. Before I nit pick, might I suggest that you folks go through the latest manual set on an annual-or-so basis and make sure the FTH list is up to date? It might allow you to kill some of the entries where it's Manual_Name followed by Manual_Name (Rev. M/YYYY).

I have many of the manuals and would offer my assistance in compiling the data for you if you like.

Art
Arthur Farnsworth, DTM, PM4
We The Speakers, 9376
In-Person Toastmasters, 3474192
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Re: Agenda not updating to reflect prepared speech data additions

10 years 9 months ago
#49981
Here is the data. Note that maintaining the overall formatting of the data is *essential* for the code to be able to interpret it correctly. The <option>'s are needed to separate the project titles and the quotes are necessary, also. Other than that, feel free to update the info.
Code:
'1COMPETENT COMMUNICATION (CC) MANUAL','<option>(1) The Ice Breaker (4 to 6 min)<option>(2) Organize Your Speech (5 to 7 min)<option>(3) Get to the Point (5 to 7 min)<option>(4) How to Say It (5 to 7 min)<option>(5) Your Body Speaks (5 to 7 min)<option>(6) Vocal Variety (5 to 7 min)<option>(7) Research Your Topic (5 to 7 min)<option>(8) Get Comfortable with Visual Aids (5 to 7 min)<option>(9) Persuade with Power (5 to 7 min)<option>(10) Inspire Your Audience (8 to 10 min)', 'COMMUNICATING ON TELEVISION','<option>(1) Straight Talk (3 min)<option>(2) The Talk Show (10 min)<option>(3) When You\'re the Host (10 min)<option>(4) The Press Conference (4 to 6 min presentation; 8 to 10 min with Q&A)<option>(5) Training On Television (5 to 7 min; 5 to 7 min video tape playback)', 'HUMOROUSLY SPEAKING','<option>(1) Warm Up Your Audience (5 to 7 min)<option>(2) Leave Them With A Smile (5 to 7 min)<option>(3) Make Them Laugh (5 to 7 min)<option>(4) Keep Them Laughing (5 to 7 min)<option>(5) The Humorous Speech (5 to 7 min)', 'INTERPERSONAL COMMUNICATIONS','<option>(1) Conversing with Ease (10 to 14 min)<option>(2) The Successful Negotiator (10 to 14 min)<option>(3) Diffusing Verbal Criticism (10 to 14 min)<option>(4) The Coach (10 to 14 min)<option>(5) Asserting Yourself Effectively (10 to 14 min)', 'INTERPRETIVE READING','<option>(1) Read A Story (8 to 10 min)<option>(2) Interpreting Poetry (6 to 8 min)<option>(3) The Monodrama (5 to 7 min)<option>(4) The Play (12 to 15 min)<option>(5) The Oratorical Speech (10 to 12 min)', 'PUBLIC RELATIONS','<option>(1) The Persuasive Approach (8 to 10 min)<option>(2) Speaking Under Fire (6 to 8 min, 8 to 10 min with Q&A)<option>(3) The Goodwill Speech (5 to 7 min)<option>(4) The Radio Talk Show (8 to 10 min)<option>(5) The Crisis Management Speech (8 to 10 min, plus 30 seconds wth Q&A)', 'PUBLIC RELATIONS (revised 5/2011)','<option>(1) The Goodwill Speech (5-7 min)<option>(2) The Radio Talk Show (3-5 min plus 2-3 min for Q&A)<option>(3) The Persuasive Approach (5-7 min)<option>(4) Speaking Under Fire (3-5 min plus 2-3 min for Q&A)<option>(5) The Crisis Management Speech (4-6 min plus 3-5 min for Q&A)', 'SPEAKING TO INFORM','<option>(1) The Speech to Inform (5 to 7 min)<option>(2) Resources for Informing (5 to 7 min)<option>(3) The Demonstration Talk (5 to 7 min)<option>(4) A Fact-Finding Report (7 to 10 min)<option>(5) The Abstract Concept (6 to 8 min)', 'SPECIAL OCCASION SPEECHES','<option>(1) Mastering the Toast (2 to 3 min)<option>(2) Speaking in Praise (5 to 7 min)<option>(3) The Roast (3 to 5 min)<option>(4) Presenting an Award (3 to 4 min)<option>(5) Accepting an Award (5 to 7 min)', 'SPECIALTY SPEECHES','<option>(1) Speak Off The Cuff (5 to 7 min)<option>(2) Uplift the Spirit (8 to 10 min)<option>(3) Sell a Product (10 to 12 min)<option>(4) Read Out Loud (12 to 15 min)<option>(5) Introduce the Speaker (duration of a club meeting)', 'SPECIALTY SPEECHES (Rev.05/2011)','<option>(1) Impromptu Speaking (5 to 7 min)<option>(2) Uplift the Spirit (8 to 10 min)<option>(3) Sell a Product (10 to 12 min)<option>(4) Read Out Loud (12 to 15 min)<option>(5) Introduce the Speaker (duration of a club meeting)', 'SPEECHES BY MANAGEMENT','<option>(1) The Briefing (8 to 10 min; plus 5 min with Q&A)<option>(2) The Technical Speech (8 to 10 min)<option>(3) Manage And Motivate (10 to 12 min)<option>(4) The Status Report (10 to 12 min)<option>(5) Confrontation: The Adversary Relationship (5 min speech; plus 10 min with Q&A)', 'SPEECHES BY MANAGEMENT Revised','<option>(1) The Briefing (3 to 5 min; plus 2-3 min with Q&A)<option>(2) Appraise with Praise (5 to 7 min)<option>(3) Persuade and Inspire (5 to 7 min)<option>(4) Communicating Change (5 to 7 min)<option>(5) Delivering Bad News (5 to 7 min speech)', 'STORYTELLING','<option>(1) The Folk Tale (7 to 9 min)<option>(2) Let\'s Get Personal (6 to 8 min)<option>(3) The Moral of the Story (4 to 6 min)<option>(4) The Touching Story (6 to 8 min)<option>(5) Bringing History to Life (7 to 9 min)', 'STORYTELLING (Rev 05/2011)','<option>(1) The Folk Tale (7 to 9 min)<option>(2) Let\'s Get Personal (6 to 8 min)<option>(3) The Moral of the Story (5 to 7 min)<option>(4) The Touching Story (6 to 8 min)<option>(5) Bringing History to Life (7 to 9 min)', 'TECHNICAL PRESENTATIONS','<option>(1) The Technical Briefing (8 to 10 min)<option>(2) The Proposal (8 to 10 min; 3 to 5 min with Q&A)<option>(3) The Nontechnical Audience (10 to 12 min)<option>(4) Presenting a Technical Paper (10 to 12 min)<option>(5) Enhancing A Technical Talk With The Internet (12 to 15 min)', 'THE ENTERTAINING SPEAKER','<option>(1) The Entertaining Speech (5 to 7 min)<option>(2) Resources for Entertainment (5 to 7 min)<option>(3) Make Them Laugh (5 to 7 min)<option>(4) A Dramatic Talk (5 to 7 min)<option>(5)Speaking After Dinner (8 to 10 min)', 'THE DISCUSSION LEADER','<option>(1) The Seminar Solution (20 to 30 min)<option>(2) The Round Robin (20 to 30 min)<option>(3) Pilot a Panel (30 to 40 min)<option>(4) Make Believe (Role Playing) (20 to 30 min)<option>(5) The Workshop Leader (30 to 40 min)', 'FACILITATING DISCUSSION','<option>(1) The Panel Moderator (20 to 30 min)<option>(2) The Brainstorming Session (20 to 30 min)<option>(3) The Problem-Solving Session (30 to 40 min)<option>(4) Handling Challenging Situations (Role Playing) (20 to 30 min)<option>(5) Reaching A Consensus (30 to 40 min)', 'THE PROFESSIONAL SALESPERSON','<option>(1) The Winning Attitude (8 to 10 min)<option>(2) Closing The Sale (10 to 12 min)<option>(3) Training The Sales Force (6 to 8 min speech; 8 to 10 min role play; 2 to 5 min discussion)<option>(4) The Sales Meeting (15 to 20 min)<option>(5) The Team Sales Presentation (15 to 20 min plus 5 to 7 min per person for manual credit)', 'THE PROFESSIONAL SPEAKER','<option>(1) The Keynote Address (15 to 20 min)<option>(2) Speaking to Entertain (15 to 20 min)<option>(3) The Sales Training Speech (15 to 20 min)<option>(4) The Professional Seminar (20 to 40 min)<option>(5) The Motivational Speech (15 to 20 min)', 'PERSUASIVE SPEAKING','<option>(1) The Effective Salesperson (3 to 4 min speech; 2 min intro; 3 to 5 min role play)<option>(2) Conquering the Cold Call (3 to 4 min speech;2 min intro, 5 to 7 min role play; 2 to 3 min discussion)<option>(3) The Winning Proposal (5 to 7 min)<option>(4) Addressing the Opposition (7 to 9 min speech; 2 to 3 min Q&A)<option>(5) The Persuasive Leader (6 to 8 min)', 'COMMUNICATING ON VIDEO','<option>(1) The Straight Talk (3 min)<option>(2) The Interview Show (5 to 7 min)<option>(3) When You\'re The Host (5 to 7 min)<option>(4) The Press Conference (5 to 8 min)<option>(5) Instructing On The Internet (10 to 14)', 'HIGH PERFORMANCE LEADERSHIP','<option>(1) Vision (5 to 7 min)<option>(2) Learning (5 to 7 min)<option>(3) Experience (5 to 7 min)', 'HIGH PERFORMANCE LEADERSHIP (Rev. 9/2012)','<option>(1) Sharing Your Vision (5 to 7 min)<option>(2) Presenting The Results (5 to 7 min)', 'EDUCATIONAL SUCESSFUL CLUB SERIES','<option>(1) Moments Of Truth (10 to 15 min)<option>(2) Finding New Members (10 to 15 min)<option>(3) Evaluate To Motivate (10 to 15 min)<option>(4) Closing The Sale (10 to 15 min)<option>(5) Creating Best Club Climate (10 to 15 min)<option>(6) Meeting Roles + Resp (10 to 15 min)<option>(7) Mentoring (10 to 15 min)<option>(8) Keeping The Commitment (10 to 15 min)<option>(9) Going Beyond Our Club (10 to 15 min)<option>(10) How To Be Distinguished Club (10 to 15 min)<option>(11) Toastmasters Education Program (10 to 15 min)', 'EDUCATIONAL BETTER SPEAKER SERIES','<option>(1) Beginning Your Speech (10 to 15 min)<option>(2) Concluding Your Speech (10 to 15 min)<option>(3) Controlling Your Fear (10 to 15 min)<option>(4) Impromptu Speaking (10 to 15 min)<option>(5) Selecting Your Topic (10 to 15 min)<option>(6) Know Your Audience (10 to 15 min)<option>(7) Organizing Your Speech (10 to 15 min)<option>(8) Creating An Introduction (10 to 15 min)<option>(9) Preparation And Practice (10 to 15 min)<option>(10) Using Body Language (10 to 15 min)', 'EDUCATIONAL LEADERSHIP EXCELLENCE SERIES','<option>(1) Visionary Leader (10 to 15 min)<option>(2) Developing Mission (10 to 15 min)<option>(3) Values And Leadership (10 to 15 min)<option>(4) Goal Setting And Planning (10 to 15 min)<option>(5) Delegate To Empower (10 to 15 min)<option>(6) Building A Team (10 to 15 min)<option>(7) Giving Effective Feedback (10 to 15 min)<option>(8) The Leader As Coach (10 to 15 min)<option>(9) Motivating People (10 to 15 min)<option>(10) Service And Leadership (10 to 15 min)<option>(11) Resolving Conflict (10 to 15 min)', 'Other Manual or Non Manual Speech','<option>Custom Speech (3 to 5 min)<option>Custom Speech (5 to 7 min)<option>Custom Speech (8 to 10 min)<option>Custom Speech (10 to 12 min)<option>Custom Speech (13 to 15 min)<option>Custom Speech (18 to 20 min)<option>Custom Speech (23 to 25 min)<option>Custom Speech (28 to 30 min)<option>Custom Speech (35 to 40 min)<option>Custom Speech (40 to 45 min)<option>Custom Speech (45 to 50 min)<option>Custom Speech (55 to 60 min)<option>Custom Speech (more than an hour)'
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  • NotLiable
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Re: Agenda not updating to reflect prepared speech data additions

10 years 5 months ago
#53437
I finished the FTH prepared speech table updates for the agenda pulldown box stuff and want to get it back to you.

Three files attached per private message from Steve:
1) FTH Speech Data mods.rtf: RTF file which contains the original data, corrections, and my explanatory text in an easy-to-read format.
2) FTH Speech Data mods.txt: The RTF file saved as plain text.
3) FTH Speech Data Table.txt: Notepad++ file with everything but the corrected data stripped out. This should be able to be dropped right in as replacement code if you agree with my changes after reviewing the RTF document, which explains it all.

Art
#9376, #3474192
Arthur Farnsworth, DTM, PM4
We The Speakers, 9376
In-Person Toastmasters, 3474192
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