Session Headings in Meeting Agenda

Dear Sir/ Madam,

Please suggest as to how we can incorporate Session Headings in the club meeting Agenda. The headings would be like: Business Session, Assignee Introduction, Educational Session, Fun Session, Evaluation Session, Awards & Adjournment, Workshop etc.

Regards,

Use the Meeting Description area for that.

Dear Steve,

Thanks for your reply. Meeting description part appears at the top of the agenda. I have used it for the Masthead, Name & address of our club and the club's mission statement. In fact, I wanted to incorporate the session headings before the first role of each session. For better understanding I have attached our Agenda for the meeting held on 26-08-14, which is without the session headings. Please advise whether it is possible to divide the agenda in to segments by session.

Regards,

Ok, if I understand you correctly you want to be able to show some type of categorization or grouping of agenda items and show said categories/group titles in the agenda, (like maybe in an outline format?), e.g., Speech Evaluations.

Anyway, I would just mention that you can get very creative with what text you enter in the agenda role fields. The system does not know what text is really a role and what text really is not a role, so you can put things in the agenda roles that really have no bearing to agenda roles.

For example, in my club's agenda templates, I created a "role" called "~~~~~~~ Club Officer Contact Information ~~~~~~~" at the end of our agendas. I have that as the role name, and I put the actual contact information in the role description box complete with use of bold and other formatting. Since this is part of the agenda template, it shows up at the bottom of every agenda.

I am not suggesting that you put officer contact information in your agenda as I have. However, my point is that the agendas are really flexible enough that you can actually do some pretty creative things with them if you want, including putting Session titles if that is what you are after.

For example:

========== Fun Session ==========
(agenda items...)
========== Evaluation Session =======
(speech evaluation items...)

Also, you can take a look the following old forum thread that I did to give you an example of this approach: support.toastmastersclubs.org/media/kune...rAgendaItemSetup.pdf
(some of the screen shots in this are outdated)

If you would like something more formal/specific than this, I would recommend that you post an Improvement Suggestion in that forum.

Dear Steve,

You got it right. That's what I wanted. As per your suggestion I incorporated the sessions by creating those as roles allowing zero minute and no sign up option. This works reasonably well in absence of Session outlines designed by FreeToastHost. However, if you can create the Session Outlines and put them in a drop-down box would be the best option.

Thank you very much.