How can members choose unassigned roles in web agendas I send out from here

I have already sent out one agenda I created in FreeToast to our members.

What do members need to do when they receive their emailed agenda from here if they want to change their role, withdraw from their role, or choose an unassigned role? Do they need the password to access this feature? Please assist.

Rick Pratchett
VPE Gaelic Toastmasters

The documentation here describes how members can signup or remove themselves from roles:

support.toastmastersclubs.org/doc/item/agenda-members-view

The members interface will be slightly different to yours as VPE - they won't be able to edit the role description but they can enter speech details. They have to login to the site as a member to access the agenda

Does this mean I have to give everyone in my club my website's login and password? I am a bit concerned about that as I have placed sensitive information on the site, such as the members' emails and phone contact details.

If I give them all the login and password, will they end up seeing all that or only the agenda details?

Please keep FTH queries in the forum so that other users can benefit from questions and answers.

For your members to access the agenda they will need to access the Members Only area of the website – after all that is the area for members business. Only public information in the public area can be seen by anyone. There is a disclaimer at the bottom of the webpage regarding the use of the website, which applies to all users.

Members are given access to the Members Only area if they are included in your Membership Management list. Member Access is different to Admin Access. Members set their own passwords - they do not need the admin login & password. Members will only be able to see fellow members’ personal details via the “Private Member Directory” link (unless you publish it elsewhere on a custom page). They won’t have access to the Membership Management Area or to other functions in the Admin Console, but they will have access to all of the menu items in the Members Only section.

If you really feel strongly that you don’t want your members to be able to contact each other you can hide the “Private Member Directory” link (and optionally other supplied links) by checking the appropriate box/boxes near the bottom of the Appearance tab under Website Settings in the Admin Console. The group emails and officer aliases will always be available (unless the officer opts out of having a public officer alias, which is done via the member profile)

All very flexible