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Feature Request: Expose Agenda ID/URL and Agenda Role Variables in Email

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Feature Request: Expose Agenda ID/URL and Agenda Role Variables in Email

1 day 2 hours ago
#105815
Hi FTH Dev Team,We are developing a standardized "TMOE Cheat Sheet / Action Plan" email template inside the Email Agenda tool to automatically onboard and prepare our Toastmasters of the Day for upcoming meetings.While the current email merge variables support top-level leads (
Code:
{[nextmtgtm]}
,
Code:
{[nextmtgttm]}
,
Code:
{[nextmtgge]}
), we've run into two significant bottlenecks where functionality is currently missing:
  1. No direct Agenda URL or Meeting ID variable:
    • Meeting URLs use internal database record keys (
      Code:
      /meetings/1989299/
      ).
    • Code:
      {[weburl]}
      only resolves to the root club domain, and
      Code:
      {[nextmtgcount]}
      only provides the meeting count/tally and is not even set.
    • Request: Add a
      Code:
      {[nextmtgurl]}
      (or
      Code:
      {[nextagendaurl]}
      ) variable that injects the direct deep link to the specific meeting agenda being emailed.
  2. No dynamic lookup for agenda role holders:
    • A core duty of the TMOD is to connect speakers to their evaluators and verify timing requirements prior to meeting day.
    • Because custom agenda roles vary across clubs, a static set of tags is impractical.
    • Request: Introduce a dynamic role token syntax—such as
      Code:
      {[role:Role Name]}
      —that queries the target agenda's assigned roles (e.g.,
      Code:
      {[role:Speaker 1]}
      ,
      Code:
      {[role:Evaluator 1]}
      ,
      Code:
      {[role:Timer]}
      ). If unassigned, it could simply return "Unassigned" or blank.
Use Case / Example: Below is a trimmed section of the briefing email we are trying to dispatch directly from FTH without relying on external spreadsheets or scripts:
Ensure Connections & Details:
  • Connect speakers with their evaluators:
    • Speaker 1:
      Code:
      {[role:Speaker 1]}
      <-> Evaluator 1:
      Code:
      {[role:Evaluator 1]}
    • Speaker 2:
      Code:
      {[role:Speaker 2]}
      <-> Evaluator 2:
      Code:
      {[role:Evaluator 2]}
  • Direct Agenda Link:
    Code:
    {[nextmtgurl]}
Exposing these two elements in the email variable parser would allow clubs across the world to build powerful, fully automated officer-to-member workflow templates right out of FreeToastHost.Thank you for all your work maintaining and improving the platform!Jeffrey C. JacobsPresident / Admin, Club 4787 (Reston Town Center Toastmasters)
Treasurer / Admin, Club 5747 (Loudoun Toastmasters)
Toastmasters District 218, Area 41 Director

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Re: Feature Request: Expose Agenda ID/URL and Agenda Role Variables in Email

1 day 2 hours ago
#105816
BTW, I'm a Software Engineer with extensive Full Stack experience and am happy to help if needed and even provide Security+ assurances.

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Re: Feature Request: Expose Agenda ID/URL and Agenda Role Variables in Email

1 day 44 minutes ago
#105820
What is your definition of "Full Stack"?
Thank you,

Brian McDonald DTM
Silver and Wiser Online Toastmasters Club #777940

Technical Support Consultant and Developer for FreeToastHost

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Re: Feature Request: Expose Agenda ID/URL and Agenda Role Variables in Email

22 hours 44 minutes ago
#105827
Full-Stack means you know how to set up a web front end, a modern CMS with JavaScript and Vue or React. IIRC though. THM is based on Apache Wordpress, isn't it? That's another CMS I'm quite familiar with. It used PHP as its backend.

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Re: Feature Request: Expose Agenda ID/URL and Agenda Role Variables in Email

22 hours 36 minutes ago
#105829
Not even close. 
FTH is an in-house application.developed from scratch application specifically for Toastmasters Clubs. 
Thank you,

Brian McDonald DTM
Silver and Wiser Online Toastmasters Club #777940

Technical Support Consultant and Developer for FreeToastHost

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Re: Feature Request: Expose Agenda ID/URL and Agenda Role Variables in Email

19 hours 31 minutes ago
#105837
LoL. Well, of course I have been writing web pages since 1993, or so, so I have seen about everything.

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