UPDATED FUNCTIONALITY - *ALL* People Added to Membership Management Must Opt In

rckhllwy wrote: I appreciate your efforts, however I don't fully agree with your approach.

The current method before the opt in method was added, is compatible with the Canada's Anti-Spam Legislation with Implicit consent.
i.e. emails are added to the Friends, prospect, past member and members list only after they have been given to us by the visitor. The FTH system already has an unsubscribe feature which has already been used successfully by some of our visitors.

At the very least, if the changes are inevitable, I think that the following cmodifications should be implemented:
1) The opt in message should de-techied a bit. >> There is a segment of the population who may not respond positively
2) The 30 day time limit on opting in should have a reminder step added in. Perhaps the two weeks time point might be a good interval. >> Some of need a reminder . . .they just do.

Double opt-in is what I understand to be current best practice... and is what is needed for GDPR. If you consider the implicit initial consent or supply of information via contact form to be a single opt in, then we are requiring 2nd one... we are closer to double opt in. However, if you read the available references, we really are not truly double opt in, since we allow you to add someone to the list before we ask them for permission to do that via the opt-in email. My workaround is just to add them in a deactivated, unusable state. However, even with my approach, it really does not exactly meet the high standard of double opt-in... but we are much closer.

Read the following, for example, which gives specifics about "double opt in": www.mailjet.com/gdpr/consent/

1. If you have *specific* suggestions on the email, please provide those... I am all ears. Just providing a generalized negative comment on the email does not help us improve it. Specifics please?

2. Yeah, some sort of reminder may be needed. I will need to sort through the technical issues of triggering reminders.

3. If there are any suggestion on making this more usable (other than killing it), please let us know.

BTW, keep in mind that we are not exactly thrilled to add this... I think we are basically backed into a corner though, and have to do it to be able to provide FreeToastHost to an international user base and say we are compliant with prevailing privacy laws / regulations with a straight face.

Club: Mutual Voices - #3852
Club website: 3852.toastmastersclubs.org

I'm posting this here because I'm pretty sure our issue is related to this new functionality. Let me know if I should post this elsewhere.

We tried to add two new people to our club website with their email addresses and phone numbers. As is shown in this thread, they show up as "NOT ACTIVATED YET" in the Membership Management with the strikethrough text. However, the opt-in emails are not getting sent to the two new members. As the site admin, I received the emails that were sent. The subject of the emails is "Added to Mutual Voices Toastmasters Website With NO EMAIL ADDRESS" and the emails don't include their names, just an empty string where the names should be.

Are we missing something here? Let me know if you need any other information to help get this resolved.

Do they have to opt in using the email -- or would simply setting up their log in to the website using their email address activate them? Or does the opt in process include setting up their password, so that it is a one step operation?

How is TI going to notify new members about the Pathways program without an opt in process?

paul.jungels@securian.com wrote: Club: Mutual Voices - #3852
Club website: 3852.toastmastersclubs.org

I'm posting this here because I'm pretty sure our issue is related to this new functionality. Let me know if I should post this elsewhere.

We tried to add two new people to our club website with their email addresses and phone numbers. As is shown in this thread, they show up as "NOT ACTIVATED YET" in the Membership Management with the strikethrough text. However, the opt-in emails are not getting sent to the two new members. As the site admin, I received the emails that were sent. The subject of the emails is "Added to Mutual Voices Toastmasters Website With NO EMAIL ADDRESS" and the emails don't include their names, just an empty string where the names should be.

Are we missing something here? Let me know if you need any other information to help get this resolved.

Ok if it says w/ NO EMAIL ADDRESS that is because people were added without an email address so you as the admin get the opt-in email instead so that they can still be added. It is a workaround for the moment... I had to indicate to the admin why they are getting the opt-in email.

The members's name should be at the top of the email ... the greeting.

If you can look at the links in the email and give me the mid=###### part, I will be able to figure out what happened.
(that tells me who it is for)

AnnetteRude wrote: Do they have to opt in using the email -- or would simply setting up their log in to the website using their email address activate them? Or does the opt in process include setting up their password, so that it is a one step operation?

How is TI going to notify new members about the Pathways program without an opt in process?

The answer to your first 2 questions is no... not currently. However, I am open to discussing improvements, so long as everyone understands we must have a specific date recorded in our db (their "activation date") when people gave explicit permission to have their information added. *Inferring permission* will not work anymore.

I have updated this functionality to add a Settings tab in Membership Management to allow you to set which club officers (or the Website Administrator) should receive the relevant notification emails for this new Opt-in functionality. Thus, clubs will not need to rely solely on their website admins for monitoring website opt-ins. However, if a new member does not have an email address, then the opt-in email is still only routed to the website admin as their alternate--we have to limit that usage.

Additionally, I have added the relevant distribution list at the bottom of each email so you can see who else is receiving them. Right now, it is just short hand names for officer roles, but I am kind of liking the thought of providing something like this so I may improve on it and add it to other notification emails in the system.

Here are the relevant screen shots for these new settings: