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How to put guest, friend or affiliate on agenda?
- VitaminD
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How to put guest, friend or affiliate on agenda?
1 day 2 hours ago
How do I put a guest, friend or affiliate on the agenda as a speaker, or in any role, once they are set up as a friend, guest, or affiliate?
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- Heni
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Re: How to put guest, friend or affiliate on agenda?
1 day 1 hour ago
Only members can be added directly to an agenda.
However, you can create a dummy member — "Guest" is commonly used — and use that for any non-member participant in the meeting. The guest's name can be included in the role description.
So you might have something like:
Speaker #1
Role filled by John Smith, Area Director
However, you can create a dummy member — "Guest" is commonly used — and use that for any non-member participant in the meeting. The guest's name can be included in the role description.
So you might have something like:
Speaker #1
Role filled by John Smith, Area Director
Secretary, EY Toastmasters club 1137486, District 112
Auckland, NZ
Auckland, NZ
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- NSB
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Re: How to put guest, friend or affiliate on agenda?
23 hours 26 minutes ago
In my clubs we've added a name GUEST or NEW MEMBER entry and added an email address that is someone's secondary email. This is a great placeholder.
Then, as Heni noted, if a speaker - add info in the title or speaker introduction area. And *ALWAYS* put details in the NOTES for any role so officers and Toastmaster know what's going on.
And, if you have an affiliate who attends regularly, you can invite them to be on your distribution. We've had Area Directors who drop by monthly so we invited them to stay on distribution and then they can sign up for roles at the last minute if there are openings.
Best of luck - it's a great question!
Then, as Heni noted, if a speaker - add info in the title or speaker introduction area. And *ALWAYS* put details in the NOTES for any role so officers and Toastmaster know what's going on.
And, if you have an affiliate who attends regularly, you can invite them to be on your distribution. We've had Area Directors who drop by monthly so we invited them to stay on distribution and then they can sign up for roles at the last minute if there are openings.
Best of luck - it's a great question!
Nancy
Verbal Expressions #5736
Leadership Lambda #8631
Verbal Expressions #5736
Leadership Lambda #8631
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- peterb323
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Re: How to put guest, friend or affiliate on agenda?
22 hours 9 minutes ago
Another thought on this:
Adding "Guest" to your membership list is helpful. Before the meeting, you can slip into membership management and rename the guest as the speaker and then switch it back to guest afterward.
One weakness of this approach is that it makes the agenda reports inaccurate for the "guest," but that won't matter much for one-off speakers.
You can also edit the role description to provide more detail about the speaker and/or their topic. This creates a handy permanent record for posterity.
Adding "Guest" to your membership list is helpful. Before the meeting, you can slip into membership management and rename the guest as the speaker and then switch it back to guest afterward.
One weakness of this approach is that it makes the agenda reports inaccurate for the "guest," but that won't matter much for one-off speakers.
You can also edit the role description to provide more detail about the speaker and/or their topic. This creates a handy permanent record for posterity.
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