In my two clubs we have the following placeholder entries at the bottom of the Members table:
{Area Director}
{Division Director}
{Guest}
{No evaluator}
{Round robin evaluation}
They allow the AD, DD, or a guest to be put on the agenda for a given role, and then we add an explanatory note in the Meeting Notes box on the agenda. Examples: Area Director (or Division Director or Guest) Betty Boop will be the Ah-Counter this evening. The last two entries are for the somewhat rare cases where, for a prepared speech evaluation, the speaker has indicated no need for an evaluator or we're giving him a round robin evaluation. Putting placeholders in roles also has the benefit of preventing others (members) from taking a role they should not.
I should add that, especially since including photos was added to the agenda a year or two ago, you can edit the profile for the AD or DD and put her head shot in there. You could also put a real e-mail address for her in there (I just use the "noemail") if--verify before doing so--she wants to be on the mailing list to members. I don't recommend this, but not for that reason. In my opinion, the AD or DD should not have login access, which she would if you established an e-mail address for her profile.
Art
Arthur Farnsworth, DTM, PM4
We The Speakers, 9376
In-Person Toastmasters, 3474192
The topic has been locked.