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Recording Future Absences (prior to Agenda being created)

  • JL-STH-Jayne
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Recording Future Absences (prior to Agenda being created)

2 hours 13 minutes ago
#105561
We encourage members to let us know when they will be away.
Agendas are generally loaded about a month out.  People tell us much further out, due to planned absences.

It would be wonderful if members (or admin) could record planned absences.
The "regrets" would then be pulled from that list.   (If pulling doesn't work, it could at least be something that we could reference).

Currently, have to store it in a seperate spreadsheet and populate.

Note:  I love the regrets part on the agenda.  It really helps.
Kind regards,
Jayne Little

CLUB#: 1036597 Area 92 Div T District 86 Region 6

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Re: Recording Future Absences (prior to Agenda being created)

2 hours 11 minutes ago - 2 hours 10 minutes ago
#105562
The tool already exists called the Agenda, we will not create a separate tool.
Thank you,

Brian McDonald DTM
Silver and Wiser Online Toastmasters Club #777940

Technical Support Consultant and Developer for FreeToastHost
Last edit: 2 hours 10 minutes ago by Brian.

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Re: Recording Future Absences (prior to Agenda being created)

1 hour 43 minutes ago
#105563
Maybe I am missing something.

I'm not ready to populate the agenda, I don't know how many speakers, or if it will have special requirements, such as contest dates.

Can you create just a placeholder for a meeting, without themes, etc, and then apply without having to do rework?
Kind regards,
Jayne Little

CLUB#: 1036597 Area 92 Div T District 86 Region 6

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Re: Recording Future Absences (prior to Agenda being created)

1 hour 36 minutes ago - 30 minutes ago
#105564
Your meetings are a fixed time so they can only have a fixed time for speakers. If you meeting fits 2 speakers and evaluators, create your template with 3 and you can quickly delete one pair.

Most clubs do agendas 3 to 6 months out. 
You can always apply a contest agenda over a regular agenda, this will remove any signups for that date, but it should be far enough in the future as your district should have all dates published before September.
Thank you,

Brian McDonald DTM
Silver and Wiser Online Toastmasters Club #777940

Technical Support Consultant and Developer for FreeToastHost
Last edit: 30 minutes ago by Brian.

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