~~~ Please read before posting. ~~~

Important: We need your Club Number at a minimum, and as many details as possible.
For further info please read This page before posting.

RSVP Report

  • dan-tm
  • dan-tm's Avatar Topic Author
  • Offline
  • Junior Member
  • Junior Member
  • Posts: 37
  • Thanks: 1

RSVP Report

3 years 5 months ago
#87645
Our club is starting to move back into in-person meetings. The company that will be hosting us requires us to provide a list of attendees prior to each meeting. I know there is an RSVP feature in FreeToastHost... does it have the capability of generating a simple list of people expected at a given meeting?
Many thanks.
Dan
The topic has been locked.
  • Pam
  • Pam's Avatar
  • Offline
  • Administrator
  • Administrator
  • Posts: 3855
  • Thanks: 1056

Re: RSVP Report

3 years 5 months ago
#87646
Yes, run the Meeting Attendance Report for all members, starting at the date of the meeting (the report will include recorded information for that date and future dates).
Access the reports from the Meeting Reports icon at the top of the agenda
FreeToastHost Ambassador
VPE HOT Toastmasters 2025-2026 hot.toastmastersclubs.org/
Webmaster Redlands Toastmasters 2025-2026 redlands.toastmastersclubs.org/
The topic has been locked.
  • dan-tm
  • dan-tm's Avatar Topic Author
  • Offline
  • Junior Member
  • Junior Member
  • Posts: 37
  • Thanks: 1

Re: RSVP Report

3 years 5 months ago
#87647
Thanks, Pam. I did see that, but was confused by the output... From your response, I guess there is no way to get an RSVP report for one specific meeting (not future meetings)? Also... I'd propose a feature whereby members signed up for roles would automatically be considered as RSVPed.
Thanks again!
Dan
The topic has been locked.
  • Pam
  • Pam's Avatar
  • Offline
  • Administrator
  • Administrator
  • Posts: 3855
  • Thanks: 1056

Re: RSVP Report

3 years 5 months ago
#87648
As soon as a member signs up for a role or a role is assigned to them, they are assumed to be attending (RSVP'd).  Note that removing them from a role doesn't cancel the RSVP, they have to RSVP 'not attending', otherwise the system assumes they are still attending but not taking on the role.  

It is quite easy to copy the printout (cancel the print first) into a word or spreadsheet document and edit out the extra columns.

Alternatively, you can run the Meeting Sign Up Sheet (forward planner) for just one meeting, but that doesn't show members with no roles.  You might want to put that into the Improvement Suggestions forum.  
FreeToastHost Ambassador
VPE HOT Toastmasters 2025-2026 hot.toastmastersclubs.org/
Webmaster Redlands Toastmasters 2025-2026 redlands.toastmastersclubs.org/
The topic has been locked.
  • dan-tm
  • dan-tm's Avatar Topic Author
  • Offline
  • Junior Member
  • Junior Member
  • Posts: 37
  • Thanks: 1

Re: RSVP Report

3 years 5 months ago
#87649
I never looked at the meeting signup sheets. That's a nice feature. Thanks.
 
The topic has been locked.
Moderators: BrianPamrhtaylor3marc33NotLiableNSBjgavinHeniLcala305peterb323DebbieT
Time to create page: 0.622 seconds