I absolutely agree. Every member of the board should have the ability to post files to the file server, and perhaps committee members. This particular field needs to be more flexible.
File servers facilitate organized communication, one of the tenets of Toastmasters. I have been working in technical writing and documentation for ten years, and I am the new VPE of my club. I understand the rule of least privilege and the rule of three, but this particular category cannot have this restriction without risking major problems in communication.
Free file servers like Google Docs and MS OneDrive don’t work well for teams. They split documents between the documents you upload and those everyone else shares with you. The documents are on different screens, depending on who you are, and there are no common file folders.
When our board had to choose, they chose the President, VPE, and VPPR. The Secretary, who should be the document librarian, was left out along with the Treasurer, who can't maintain the budget spreadsheet on the file server. Web site administrator Brian calls Toastmasters an open organization (see "File Manager - Subdirectories" thread). However, restricting file management access to only three actually hinders open communication.
If you were a team manager of six people, you would of course give yourself access. So, how would you feel if four of your six team members only had "read" access to the team's files?
Liam Hickey
VPE, Club 681947
President, Competitive Communicators (Club 6621765)
The following user(s) said Thank You: sflandmark
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