Officers making change without admin password

My club recently has entered into a major disagreement as the President was given authority to make changes without using the admin password. She claims she made changes using her member password and not the admin password. The new VPPR claims that it is impossible for her to have done it that way and she could only have made changes using the admin password. Could you please direct me to information that I can share with the club to resolve this issue.

Thanks
Carolyn

The president can edit any future agenda using her member access (this is universal across all FTH sites).

Using her member login the president,, or any officer can make other changes based on what access they have been granted. This access would be granted by the admin (or someone with admin access). The settings are explained here: support.toastmastersclubs.org/doc/item/access-settings
Your admin can check the settings, assuming they have not been changed. If you had provided your club number I could have done that for you.

Please provide your club number in all posts. If you include it in your forum signature it will show up automatically in all of your future posts. See my signature for how to do this.

Basically, this is why I set up the Access Settings with the intention that only those with the admin password would be able to change those settings. This is also why the Access Settings tab is located in the Website Settings dialog, which requires the admin password to access.

However, if you are sharing the admin password a lot, it kind of makes it a moot point, and you will likely run into issues like this.

My recommendation is to change the admin password, stop sharing it (or severely limit that), and use the Access Settings to establish who gets access to what.

Thank you both for the quick response to my question. I am in club 1889 which I started in 2002. Your answer was right on target and allowed me to send the information to the parties that were concerned.

Basically what happened is that last year's VPPR gave the President certain rights. This year's VPPR was overseas for half the year and when he returned, he immediately took over the website by getting the admin password from last year's VPPR. When he saw that the President had gone into the system and added a new member, he got quite upset and accused her of using the admin password. Since she didn't, but used the authority given to her by last year's VPPR, she was adamant that she had used her member password.

This year's VPPR was so angry that he accused the President of lying and then he resigned. Then he took his argument to other people within the district that there was no way anyone could make changes to the system without using th admin password. He claims that other VPPRs in the district told him that he was absolutely right.

I don't remember seeing anything about this particular change to the system. I wonder if you should consider sending out a note to all VPPRs. Our club has not fully used the systm as we found it complicated a number of years back. Now that I am VPPR, I will revisit the system and see if we can use it more fully. I do like the idea that the various officers can be assigned their own special authorities for their part of the system.

Thank you
Carolyn

Carolyn,

I am the current system developer.

I don't remember seeing anything about this particular change to the system. I wonder if you should consider sending out a note to all VPPRs. Our club has not fully used the systm as we found it complicated a number of years back.

These changes were documented in a feature summary for version 2.20 that was issued with the 2.20 announcement emailed to every club in November, 2014. They are also documented in our user docs: support.toastmastersclubs.org/doc We put a lot of our spare time and effort into trying to make the system as usable as possible. (We do this as volunteers.) We cannot help it if people choose to ignore or not to read the documentation we prepare to inform people. :pinch:

Steve - please forgive this old woman for her suggestion. I have been in Toastmasters since 1991 and have never technically served in the position of VPPR. I have held many positions in my club and others and also across the district. I held the title VPPR last year in name only as we were waiting for the VPPR to return from overseas. Last year's VPPR handled the website until recently. I have taught all positions except VPPR. If there was training or literature about this system - I did not receive it.

My club started using the original website many years ago and did have many difficulties using it. We finally stopped using it for anything other than as an advertisement to the public. Last year's VPPR was quite familiar with the current system. Since the current VPPR resigned, I have been looking at this system and I am quite impressed. I am also impressed that I now have someone to talk to when I run into difficulties. In the future before I make suggestions, I will read as much as I can on here.

I believed that the current system was run by Toastmasters International. From reading some of the literature here, I gather that you are volunteers. I want to thank you for all that you do.

Carolyn