Chairman cannot edit agenda

Hi,

In the past, the assigned meeting Chairman would be allowed access in FreeHost to be able to edit the agenda they were scheduled to chair.

Something has changed, and now the Chairman cannot edit their assigned agenda anymore - the Chairman has access to only 4 buttons on the agenda page, not the full 9 buttons that they had access to previously. Hence, they cannot edit and organize the agenda to add/remove members and to make edits to the meetings' Welcome Page for the meeting they are to organize.

Is this a problem with the site or is this a planned 'lockdown' of access?

As the Administrator of our site, I should not have to 'baby sit" each Chairman and have to do their agendas for them on the site.

Thanks,
Joe Kanera

Hello Kanera;

In your admin section, you need to put the VPE as the admin for the agenda and then whenever they put a Toastmaster in, the Toastmaster has access. You are not done with setting up your website. If there is a problem after that, hit the link at the bottom of your website to reset and see if that does anything.

Linda

Joe,

You should be all set now.

The issue is partly that you are using unconventional meeting role titles in your agenda. I realize that this is likely a decision of your club to use those meeting role titles, but the system is really geared to following the conventions that the majority of Toastmasters clubs follow. For example, it uses a strict text matching procedure to find the roles that can edit the agenda. If your roles are not named what the system expects, then it will not find those roles. In your case, you call what most clubs call the Toastmaster the "Chairman", and yet you also have a Toastmaster role which looks like it is not being used in the conventional sense. Because you have both roles, the system will find the conventional Toastmaster role first and assign editing rights to it, and the Chairman role will be added as a sort of secondary role with editing rights. In this case, the Toastmaster role actually has more privileges given to it by the system than the Chairman role. In the past, the system would have found both roles and assigned editing privileges to, but I never expected a club to have both roles in an agenda, so I had made it only assign editing rights to the first thing it looked for and found, which was the Toastmaster role in this case. (Toastmaster role always gets searched for first.) I changed it so it finds both again.

The agenda will be more flexible in the future, as I plan to get rid of the text matching approach for finding the roles (and assigned people) that can edit the agenda. My current plan is to simply add another checkbox to the agenda role settings... the checkbox would be labeled "The person assigned to this role can edit this agenda." (Pretty self-explanatory, I think.) That would get rid of the text matching.

Thanks Steve,

Muchly appreciated.

Just to explain...

In our club, the Chairman sets up and manages the whole meeting. The Toastmaster is a role within the meeting, and the Toastmaster only manages the official speeches and their evaluations, then hands back to Chairman.

I've been in the club for 12 years and it's always been managed this way. Hmmm....

Thanks,
JoeK