~~~~~~~~~~~~ IMPORTANT INFORMATION -- Please read! ~~~~~~~~~~~~

1. The "search..." box above searches the Docs & Forum Posts. The "Search" tab above just searches the Forum Posts. :side:
Please use these to search for your issue *before* creating a new message topic, as your issue may have been previously solved.
2. Please put your Club # and Club Web Address in your Forum Signature (best) OR in each post to get faster support from us.
Click here to edit your signature at the bottom of the Profile Information tab.
3. Our user and admin docs are available at: support.toastmastersclubs.org/doc "There's a doc for that!" ;)
4. There is an "Opt In" Feature for newly added members. The Opt In document explains the strikethrough member information. Click Here to View the Post
5. When posting a New Topic , please include all relevant details and be specific. When did your issue 1st occur? What operating system, browser, & browser version are you using? Did you refresh your browser cache? Are your cookies enabled? Lastly, a screen shot is often helpful.
6. Please abide by the Terms of Use . We are volunteers contributing our spare time. We are happy to assist you, so long as you are respectful and courteous.
7. We are always looking for new FreeToastHost Ambassadors to join our team and support fellow Toastmasters in their use of the FreeToastHost website system. If you are familiar with the system and have some interest, send a Send Us a Private Message.

Inserting a guest into a meeting agenda

  • billardis
  • Topic Author
  • Offline
  • Senior Member
  • Senior Member
More
9 years 3 weeks ago #57618 by billardis
Inserting a guest into a meeting agenda was created by billardis
How can I put a guest speaker, non-member, into a meeting agenda. Do I add them as a guest first in the members' list? Does the agenda then allow me to freehand type in their name and speech title?

Thanks!

Bill Ardis
Club No. 1269860
The topic has been locked.
More
9 years 3 weeks ago #57619 by Pam
Replied by Pam on topic Inserting a guest into a meeting agenda
A solution that works well is to make a dummy member with no email address in Membership Management. Name the member {Guest}, including the curly brackets. The curly brackets will force the dummy member to the bottom of the list alphabetically.

You can reuse that dummy member for any guest speaker. You can type the actual name in the role description. The speech details can be completed there, or if the role is checked as a speech it can be selected from the dropdown, and the title added as for regular members.

You can also make another dummy member: {Area Director}
FreeToastHost Ambassador
VPE HOT Toastmasters 2025-2026 hot.toastmastersclubs.org/
Webmaster Redlands Toastmasters 2025-2026 redlands.toastmastersclubs.org/
The following user(s) said Thank You: billardis
The topic has been locked.
  • billardis
  • Topic Author
  • Offline
  • Senior Member
  • Senior Member
More
9 years 3 weeks ago #57620 by billardis
Replied by billardis on topic Inserting a guest into a meeting agenda
I wasn't clear, Pat, sorry. We have a new member and she's in our Member's List....but hasn't gotten her access to self-select for a role. I can do that for her -- as I would for a dummy member -- but since she's already a member, how shall I get her a speaker's slot for her Icebreaker?

Bill
1269860 in Scenic McLean, VA
The topic has been locked.
More
9 years 3 weeks ago #57621 by Pam
Replied by Pam on topic Inserting a guest into a meeting agenda
If she is on your Guest list, you can move her to the Members list using the Membership Tools near the top of the Membership page. If she is already in the Members list, send her a New Member Welcome message, or she can trigger a log in access by clicking the "Member Login" box and following the instructions for a first time login.

As it is her first speech, it would be appropriate for your VPE or the Toastmaster of the meeting to assign the role to her this time. You can also do that if you log are logged in as admin.
FreeToastHost Ambassador
VPE HOT Toastmasters 2025-2026 hot.toastmastersclubs.org/
Webmaster Redlands Toastmasters 2025-2026 redlands.toastmastersclubs.org/
The topic has been locked.
  • billardis
  • Topic Author
  • Offline
  • Senior Member
  • Senior Member
More
9 years 3 weeks ago #57622 by billardis
Replied by billardis on topic Inserting a guest into a meeting agenda
grazie, again!! A raft of new officers so I'm functioning as the Bureaucrat In Charge while they get up to speed.

I tried to use the Boardcode, selected a little face but it plunked down :ohmy: in my text. Does that mean you'll see the face but I won't?
The topic has been locked.
  • billardis
  • Topic Author
  • Offline
  • Senior Member
  • Senior Member
More
9 years 3 weeks ago #57623 by billardis
Replied by billardis on topic Inserting a guest into a meeting agenda
Hmm. If I'm logged in as Admin, how do I override that and self-select for this new member with her name and her speech title?
The topic has been locked.
Moderators: Pam, jliu, marc33, NotLiable, deedubbleyoo, NSB
Time to create page: 0.101 seconds

Copyright © 2025 FreeToastHost 3 Support. All Rights Reserved.