Managing guest, prospect, friends/associates and former member lists

Non-member panels act in much the same way as the member panel, but have different tools available in the Membership Tool pull-down menu. The benefit of these is that you can add people directly to guest or prospect lists instead of having to make them members first and then move them.

Non-members need to agree to their addition by clicking on the link in the opt-in/out email which will be sent to them. For more detail, see the main membership panel.

In place of the officer management item, which doesn't apply to these people, there are areas for recording follow-up actions.

You can enter the date and type of follow-up action, and make any other notes in the notes field.

Please note

There is NO link from your FreeToastHost site to membership information in the Toastmasters International database. You need to enter and update the information yourself.

However, you can download the information from Club Central and use it to add new members in bulk.
See http://support.toastmastersclubs.org/doc/item/importing-membership-list-from-toastmasters-international for details.

Index to membership management panel

• To access the membership area, select it from the pull-down menu in the admin console.

The Membership management panel contains a lot of different options. Not all of them are needed straight away. We suggest focusing first on the basic items and coming back to the others as you need them.

Basic items are marked with a ★

How to make "Meet our Members" visible?

See activating-meet-our-members-page

Keep your membership list up to date

Remember that the information on your club site will not update automatically when people leave the club.

We recommend that, after each renewal round, you get the latest membership information from Club Central and match your club membership details to the official ones. Members who have left the club can be moved to the Former Members category.

Remember also to change the officer designations in July, and also in January if your club elects its officers semiannually.

In addition, it's a good idea to review the guest and prospect tabs, to remove people who are unlikely to return to the club.