What do all the Agenda Icons/Buttons mean?

There are seven buttons in the agenda toolbar, though not all of them may be visible. What you see depends on your access privileges.

From left to right they are:

1. Email the agenda.
2. Print the agenda.
3. Print role reports. Any member can print his/her own; members with special access can print these for any member.
4. Sign-up sheet for future meetings.
5. Delete the agenda (not recommended).
6. Edit the agenda.
7. Create a new agenda.

The first four are visible to any member.

If you're given access to edit the agenda, you'll see the pencil icon. This access is usually given to the Toastmaster but other members may also have it. Check with your website admin if you're not sure.

The member(s) with access to creating and deleting agendas will see the icons for carrying out these two functions.

Please remember that your agendas contain your site's role history; therefore, don't delete agendas unless there are really good reasons for it, such as creating one in error or starting with the wrong template.

How to delete an agenda

Past agendas are used to create the role history and if you delete old agendas, the role history is affected. Therefore, deleting agendas is not recommended.

Any agendas older than 45 days disappear automatically from the "View Another Agenda" drop-down list (unless you click on the "Show All Agendas" button). Deletion isn't needed to keep the list to a manageable length.

However, occasionally you might be experimenting with agendas for bug-fixing purposes or for testing a new layout. Then you may wish to clean up afterwards so that there are no stray agendas in the system.

To remove the unwanted agendas

While logged in as Admin

• Click on the entry in the calendar. This will take you to the agenda in question.
• Click on the trash can icon.

• Type the word DELETE in the box in the popup, then click on the "Delete" button.

To restore an agenda:

You can restore an agenda if it's been deleted in the last 30 days (but not before 2018-04-15).

• Click on the trash can icon.
• Click on the Undelete Agenda tab.

• Choose the agenda from the pull-down list.
• Click on the Undelete button.